Published date: 22 November 2017
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Storage and warehousing services - 63120000
Library, archives, museums and other cultural services - 92500000
Location of contract
London
Value of contract
£2,000,000
Procurement reference
1718/CC/Tender02
Published date
22 November 2017
Closing date
21 December 2017
Contract start date
19 February 2018
Contract end date
30 April 2023
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
This is a re-tender to a previously advertised tender as a result of primarily a change in spatial requirements and contract duration.
This contract is for a Fine Art Storage Supplier for The Courtauld Institute of Art (CIoA) during Phase I of the Courtauld Connects project. The client / employer is The Courtauld Institute of Art. See www.courtauld.ac.uk for further information.
Storage is required mainly for the art collection owned by the Samuel Courtauld Trust, an independently constituted charity, and managed and cared for by The Courtauld Gallery as part of The CIoA, but is also to include for The CIoA's small collection of artworks and items of antique furniture (together 'the Collection').
The Courtauld Gallery's collection covers a variety of media and ranges in date from the medieval period to the present day. The Gallery's collection is fully Designated. There are approximately 35,000 items, including some 550 paintings, 7,000 drawings, 27,000 prints and 550 works of sculpture and decorative art. The collection includes outstanding individual masterpieces as well as areas of sustained depth and quality.
The Institute's directly owned works comprising c150 items consist of a range of decorative arts, objects, fine art and c100 items of furniture from the late 18th Century/early 19th Century.
The contract covers de-installation, packing, decant/transport, unloading and storage of the Collection in appropriately secure and climate controlled facilities - see specification, for a period from May 2018 to December 2020 (approximately), and repacking, transport, unloading and return to stores or other gallery rooms of the majority of the Collection into the newly refurbished accommodation by December 2020. Some parts of the Collection will also be required to be stored for a further 28 months.
24/7/365 access (upon receipt of 24 hours' prior written notice) to the Collection (at no additional cost) is required for designated Courtauld staff (managing incoming and outgoing loans), (and under the supervision of designated Courtauld staff within the working hours of 10:00 to 16:00 (Monday to Friday) up to five students or external visitors). The Collection whilst in storage may be used for many different purposes including: study, retrospective documentation, cataloguing, re-fitting, conservation, photography, and digitisation, etc. which may involve up to four Courtauld staff needing to work within the storage facility between the hours of 08:00 and 18:00 (Monday to Friday).
Suppliers must be able to provide suitable facilities within 90 minutes' public transport travelling time of The Courtauld and demonstrate their ability to deliver the full specification, as well as being an approved Regulated Agent under the United Kingdom Department for Transport Known Consignor Scheme or equivalent National scheme.
The procurement is being managed by LUPC Consultancy (through Moonstorm Consulting Ltd) on behalf of The Courtauld Institute of Art.
About the buyer
Contact name
Jacquie Devonshire
Address
2nd Floor, Shropshire House
179 Tottenham Court Road
London
W1T 7NZ
England
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Closing: 21 December 2017
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