Published date: 29 April 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Technical services - 71356000
Event services - 79952000
Location of contract
PO1 2AL
Value of contract
£250,000 to £375,000
Procurement reference
IT-26-4921-P00004921 - AWARD
Published date
29 April 2024
Closing date
18 March 2024
Closing time
12pm
Contract start date
31 May 2024
Contract end date
30 May 2027
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events:
o Armed Forces Day
o International Kite Festival
o Fireworks Display
o Remembrance Sunday Service and Parade
This contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000.
The estimated annual value of the contract is ?50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?75,000 per annum.
The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.
This Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract.
The procurement timetable is set out below.
PIN issued - Friday 24th November 2023
Procurement documents available on In-tend - Friday 9th February 2024
Deadline for requests for clarification - Wednesday 21st February 2024 at 23:59
Tender return deadline - Monday 18th March at 12:00
Evaluation of tenders completed - Thursday 28th March 2024
Award decision notified to bidders - Monday 8th April 2024
Standstill period starts - Tuesday 9th April 2024
Standstill period ends - Friday 19th April 2024
Contract award - Monday 22nd April 2024
Contract Commencement - 31st May 2024
Please ensure that all requests for clarification are made via InTend correspondence.
Award information
Awarded date
22 April 2024
Contract start date
31 May 2024
Contract end date
30 May 2027
Total value of contract
£0
This contract was awarded to 1 supplier.
Lizard Events Ltd
Address
Unit 12 Hilsea Industrial Estate, Portsmouth, Hampshire, United Kingdom, PO5 3JW
Reference
None
About the buyer
Contact name
Procurement Service
Address
Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom
Telephone
023 9268 8235
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Closing: 18 March 2024, 12pm
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