Published date: 31 July 2016

This notice was replaced on 31 July 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 10 April 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

South West

Value of contract

£750,000

Procurement reference

2016/S 143-258514

Published date

31 July 2016

Closing date

9 September 2016

Contract start date

1 April 2017

Contract end date

31 March 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services within the Lighthouse Schools Partnership.

The Lighthouse Schools Partnership is a recently established Multi Academy Trust (MAT) which includes currently the following schools where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.

The Schools which will be part of this tender and subsequent contract are:

- Gordano School;
- High Down Schools (Junior and Infant School);
- St Peters C of E Primary School;
- Portishead Primary School.

The contract being tendered is for 3 years in duration from 1.4.2017 until 31.3.2020, with the option to extend for a further term and will be fixed price in nature, with the Contractor invoicing the Client for 1-12th of the annual cost on a monthly basis.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved within all schools and that the frequency of service delivered is as detailed within the tender specification.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for students, staff and visitors.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The Multi Academy Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the MAT may fall under the scope of this contract. The successful contractor will be expected to provide this service within these schools using the same costing model, ratios, etc. that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

The current annual value of the contract is approximately 250 000 GBP plus VAT.

Please note: Further properties may be added to the contract during the tender process and during the life of the contract as detailed.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership_cleaning_services

The closing date for receipt of the Pre-Qualification Questionnaire is 9.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Lighthouse Schools Partnership
Gordano School, St Marys Road, Portishead
Bristol
BS20 7QR
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.lsp.org.uk/