Published date: 30 January 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 March 2024, 12pm

Contract summary

Industry

  • Coffee beans - 03131100

  • Coffee - 15861000

Location of contract

M2 3GX

Value of contract

£210,000

Procurement reference

MANC001-DN708884-06675437

Published date

30 January 2024

Closing date

1 March 2024

Closing time

12pm

Contract start date

1 May 2024

Contract end date

30 April 2027

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Manchester Central is currently looking for a supplier to supply:

1. Bean to Cup machine specification

• Meeting room bean to cup machines offering a full range of hot drinks and hot chocolate options.
• Supply a minimum of 13 machines.
• Coffee Machines need to have a capacity of 150 plus coffees per day and work on mobile locations with or without a flow pump.
• Coffee Machine must have a fresh milk capacity.
• Machines to run on 13amp power.
• Machines will need to provide a minimum of the below products;
- Americano
- Espresso
- Latte
- Cappuccino
- Flat White
- Hot Chocolate
- All of the above to be served in an 8oz cup.

2. Supply of ground coffee for use in Bravilor bulk brew machines

• Ground coffee to be provided in either 500g or 1kg bags and must be suitable for use in Bravilor bulk brew machines. These machines are owned by Manchester Central. There is no requirement to provide bulk brew machines within this tender process, just bean to cup machines, as detailed above.

The successful supplier will be providing services to Manchester Central Convention Complex, Manchester Town Hall Complex, Runway Visitors Park and Central Library cafés.

Estimated annual spend is circa £70k. Spend is estimated on current supply. Manchester Central are unable to guarantee such levels of purchasing. The Contract will be for a period of three (3) years from the commencement date of services, with a client only option to extend for up to an additional twelve (12) months. The anticipated Contract start date is 1st May 2024.

As a world-class international convention centre, Manchester Central requires products of the highest quality. The successful supplier will provide coffee products for all onsite retail operations and hospitality events where an excess of 10,000 cups are served per day. Given the dynamic nature of the events industry, the supplier will be expected to respond to orders as required, potentially with a last minute or same day delivery, including Saturday and Sunday orders.

Manchester Central currently use three different types of coffee machines to aid event delivery with further information listed in the next section.

• Bean to cup machines (to be supplied in this contract)
• Traditional barista machines (owned by Manchester Central)
• Bravilor bulk brew machines (owned by Manchester Central)

The successful supplier will be contracted to provide a full maintenance service and detailed SLA on all callouts. As part of your tender submission, please specify your callout process, timeframes for engineers' attendance and spares/parts that engineers carry as routine.

The successful supplier must have the ability to provide additional bean-to-cup machines on a shot term basis for extremely high demand events. As part of your tender submission, please specify quantity, any additional costs and the process for managing, short term supply of additional machines.

All bean-to-cup machines are to be provided with the costs built into t

About the buyer

Contact name

Luke Sheldon

Address

Manchester Central Convention Complex
Windmill Street
Manchester
M2 3GX
England

Telephone

+44 16183427003245

Email

procurement@manchestercentral.co.uk

Website

http://www.manchester.gov.uk