Published date: 31 October 2025
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Photocopying and offset printing equipment - 30120000
Photocopiers - 30121100
Printers and plotters - 30232100
Location of contract
DL7 8AD
Value of contract
£1,465,004
Procurement reference
20251031110937-104117
Published date
31 October 2025
Closing date
10 May 2024
Closing time
12pm
Contract start date
1 October 2024
Contract end date
30 September 2029
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
North Yorkshire Council (NYC) require a Print Management Solution that provides print, copy and scanning functionality across our Corporate Office environments, Public Libraries and Leisure Centres etc. We will require approximately 320 Multi-functional Devices (MFD's) at approximately 200 sites and 7 production print devices divided over 3 separate sites across the County. The Solution enables and supports our vision to reduce print, digitise workflows whilst supporting collaborative working across the organisation, ensuring that there is transparency on usage across the estate, including remote locations supporting both large and small sites with simple internet broadband connections. Several suppliers currently cover 200 NYC locations supplying a fleet of 365 MFD's. NYC intend to reduce the fleet in line with current requirements to 321 devices with one supplier For MFDs, we require the complete solution for secure print, scanning and device management to operate as a cloud service that requires no on-premise servers, appliance devices or maintenance. The devices will be installed within locations designed to provide suitable capacity and availability in an optimised way. Fleet management will be an integral part of the service to be provided throughout the Contract and will be based on analysis of the reporting and discussions with the Supplier's dedicated customer account manager. Reporting of usage across the entire fleet is paramount and should provide NYC with a clear and accurate view of usage, broken down by device and location with the ability to extract data down to user level. Following Contract Award, NYC require successful Proof of Concept to be completed within 15 working days. Transition planning with the outgoing supplier will take place (May-June 2024) ahead of a programme of device roll out, expected to take place between 1st July and 30th September 2024.
More information
Links
Award information
Awarded date
16 August 2024
Contract start date
1 October 2024
Contract end date
30 September 2029
Total value of contract
£1,465,004
This contract was awarded to 1 supplier.
Canon (UK) Ltd
Address
4 Roundwood Avenue,
Stockley Park,
Uxbridge,
Middlesex
UB11 1AFReference
None
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
Dale Casson
Address
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
ENG
Telephone
+44 1723383682
Website
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Closing: 10 May 2024, 12pm
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