Published date: 7 June 2021

Last edited date: 1 October 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 October 2021, 12pm

Contract summary

Industry

  • Repair and maintenance services - 50000000

  • Repair and maintenance services of electrical and mechanical building installations - 50710000

Location of contract

SO17 1BJ

Value of contract

£3,500,000

Procurement reference

2020UoS-0122

Published date

7 June 2021

Closing date

8 October 2021

Closing time

12pm

Contract start date

1 February 2022

Contract end date

1 February 2027

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Southampton, (The University), is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The University requires that the Contractor tests, services and maintains all fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.

This specification and the standards referred to therein require the Contractor to execute the works in a safe and workmanlike manner.

The main work undertaken by the Contractor shall cover:

(i) Routine testing, inspection, servicing, repair and minor works to all systems in accordance with the current and applicable Regulations, Statutory standards, Codes of Practice and any other current legislation.
(ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of ?25,000.00 per order. Larger projects will be by way of a quotation.
(iii) Provide 24-hour Call-out breakdown service with maximum 2-hour response time.
(iv) Account shall be taken of the University's additional requirements as outlined in Annex 1 of this tender document
Other tasks as instructed by the Contract Administrator.

More information

Links

Additional text

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend(https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential
supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below:

To submit your return:

1. Log in

2. Click 'Tenders'

3. Locate the relevant project

4. View details

5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')

6. Click on the 'Attach Documents' button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one
return.

8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement.

Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.

The University is not liable for any costs in the event of the cancellation of this procurement process.

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Mary Shelley Kowoh Tisanjoh

Address

University Road, Highfield
Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

02380 597810

Email

M.S.Kowoh-Tisanjoh@soton.ac.uk

Website

www.soton.ac.uk