Published date: 29 February 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Information technology services - 72222300
Location of contract
BS1 5AH
Value of contract
£4,919,734.78 to £8,167,531.22
Procurement reference
CF-0189800D8d000003VQwdEAG
Published date
29 February 2024
Closing date
20 January 2023
Closing time
12pm
Contract start date
20 November 2023
Contract end date
19 November 2028
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including:
• Duty, Standby and Incident Rostering capability;
• Mutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer's Area Teams) in order to support Incidents;
• creation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices;
• an ability to restrict access to functionality and data based on an End User's Persona, Incident Role and Organisational Unit;
• reporting and notifications to support operational management and alerting of End Users as to necessary actions;
• a capability to ingest and export data via APIs and dataset files;
• self-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates);
• provision of Documentation for training and End User help; and
• IT Service Management (in accordance with ITIL v4) for the Logistics Planning application
Additionally, the Buyer requires a Logistics Planning application that enables future flexibility in order to extend the use of the Supplier System beyond that of the Buyer to other Defra Group organisations. This may include the implementation of future requirements, including (but not limited to):
• the Supplier must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Contract that the Buyer may wish to implement via the Variation Procedure;
• the Supplier may be required to exchange data and enable interoperability across new data and information systems and services. This could be via file-based interfaces or in near real-time (e.g. by means of an open API, enabling unfettered access to all data wherever it is stored);
• the Supplier may be required to support Rostering of resources including staff, other organisations, services and Equipment Assets for other Defra Group bodies;
• the Supplier may be required to utilise capabilities in the product roadmap that could be used to replace other (aged) Defra Group systems (in whole or in part); and
• the Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan that the Buyer may wish to implement via the Variation Procedure.
More information
Previous notice about this procurement
Logistics planning tool (replacement for rostering and mutual aid systems)
- Awarded contract
- Published 5 December 2023
Attachments
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- LPT_Schedule_1_-_Definitions_FINAL.pdf
- LPT_Schedule_1_-_Definitions_FINAL
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- LPT_Award_Form_FINAL_redacted.pdf
- LPT_Award_Form_FINAL_redacted
-
- LPT_Schedule_19_-_Cyber_Essentials_Scheme_FINAL.pdf
- LPT_Schedule_19_-_Cyber_Essentials_Scheme_FINAL
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- LPT_Schedule_13_-_Contract_Management_FINAL.pdf
- LPT_Schedule_13_-_Contract_Management_FINAL
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- LPT_Schedule_22_-_Insurance_FINAL.pdf
- LPT_Schedule_22_-_Insurance_FINAL
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- LPT_Schedule_17_-_Service_Recipients_FINAL.pdf
- LPT_Schedule_17_-_Service_Recipients_FINAL
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- LPT_Schedule_2_-_Specification_Appendix 1_FINAL.pdf
- LPT_Schedule_2_-_Specification_Appendix 1_FINAL
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- LPT_Schedule_36_-_IPR_-_FINAL.pdf
- LPT_Schedule_36_-_IPR_-_FINAL
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- LPT_Schedule_8_-_Implementation_Plan_and_Testing_FINAL.pdf
- LPT_Schedule_8_-_Implementation_Plan_and_Testing_FINAL
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- LPT_Schedule_16_-_Security_FINAL.pdf
- LPT_Schedule_16_-_Security_FINAL
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- LPT_Schedule_25_-_Rectification_Plan_FINAL.pdf
- LPT_Schedule_25_-_Rectification_Plan_FINAL
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- LPT_Schedule_4_-_Tender_FINAL.pdf
- LPT_Schedule_4_-_Tender_FINAL
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- LPT_Schedule_21_-_Variation_Form_FINAL.pdf
- LPT_Schedule_21_-_Variation_Form_FINAL
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- LPT_Schedule_6_-_Transparency_Reports_FINAL.pdf
- LPT_Schedule_6_-_Transparency_Reports_FINAL
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- LPT_Schedule_27_-_Key_Subcontractors_FINAL.pdf
- LPT_Schedule_27_-_Key_Subcontractors_FINAL
-
- LPT_Schedule_28_ICT_Services_Redacted.pdf
- LPT_Schedule_28_ICT_Services_Redacted
-
- LPT_Schedule_24_-_Financial_Difficulties_FINAL.pdf
- LPT_Schedule_24_-_Financial_Difficulties_FINAL
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- LPT_Schedule_14_-_Business_Continuity_and_Disaster_Recovery_FINAL.pdf
- LPT_Schedule_14_-_Business_Continuity_and_Disaster_Recovery_FINAL
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- LPT_Schedule_5_-_Commercially_Sensitive_Information_FINAL.pdf
- LPT_Schedule_5_-_Commercially_Sensitive_Information_FINAL
-
- LPT_Schedule_2_-_Specification_FINAL.pdf
- LPT_Schedule_2_-_Specification_FINAL
-
- LPT_Schedule_29_-_Key_Supplier_Staff_FINAL_Redacted.pdf
- LPT_Schedule_29_-_Key_Supplier_Staff_FINAL_Redacted
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- LPT_Schedule_10_-_Service_Levels_FINAL.pdf
- LPT_Schedule_10_-_Service_Levels_FINAL
-
- LPT_Schedule_3_-_Charges_FINAL.pdf
- LPT_Schedule_3_-_Charges_FINAL
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- LPT_Schedule_7_-_Staff_Transfer_FINAL.pdf
- LPT_Schedule_7_-_Staff_Transfer_FINAL
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- LPT_Core_Terms_FINAL.pdf
- LPT_Core_Terms_FINAL
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- LPT_Schedule_11_-_Continuous_Improvement_FINAL.pdf
- LPT_Schedule_11_-_Continuous_Improvement_FINAL
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- LPT_Schedule_26_-_Sustainability_FINAL.pdf
- LPT_Schedule_26_-_Sustainability_FINAL
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- LPT_Schedule_20_-_Processing_Data_FINAL.pdf
- LPT_Schedule_20_-_Processing_Data_FINAL
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- LPT_Schedule_30_-_Exit_Management_FINAL.pdf
- LPT_Schedule_30_-_Exit_Management_FINAL
Award information
Awarded date
16 November 2023
Contract start date
20 November 2023
Contract end date
19 November 2028
Total value of contract
£8,167,531.22
This contract was awarded to 1 supplier.
CACI Ltd
Address
Kensington Village
Avonmore Road W14 8TSReference
None
About the buyer
Contact name
Ed Butler
Address
Horizon House, Deanery Road
Bristol
BS1 5AH
UK
Telephone
+447741684491
Share this notice
Closing: 20 January 2023, 12pm