Published date: 14 September 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 26 October 2018

Contract summary

Industry

  • Building internal fittings - 44115800

  • Cladding - 44212381

  • Building construction work - 45210000

    • Construction work for buildings relating to education and research - 45214000

    • Construction work for university buildings - 45214400

    • Construction work for buildings of further education - 45214500

    • Construction work for research buildings - 45214600

    • Laboratory building construction work - 45214610

    • Cladding works - 45262650

    • Building alteration work - 45262700

    • Building services - 71315000

Location of contract

SO17 1BJ

Value of contract

£7,900,000 to £8,000,000

Procurement reference

2019UoS-0019

Published date

14 September 2018

Closing date

26 October 2018

Contract start date

22 February 2019

Contract end date

31 December 2019

Contract type

Works

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The University offers one of the best places in the UK for chemistry teaching and research. Chemistry at Southampton has a national and international reputation for excellence. The University provides unique services such as the UK's National X-ray Crystallography Service, which supports and develops world-leading research in chemistry, biochemistry and the physical sciences. The University offers a commitment to provide the best environment for innovative research and teaching in chemistry and are proud of their achievements and the
quality of our research and teaching. The University of Southampton ranks among the best Universities in Europe to study Chemistry.

The Chemistry alterations and over cladding project will only enhance the ability of Chemistry to deliver and improve on their current teaching facilities to meet the needs of the students and post-doctural staff who work on diverse, multi-disciplinary research. The environmental improvements the project will offer will add to the student experience and comfort in the teaching laboratories along with energy saving measures linked to the new cladding system.

The main body of the project consists of the full refurbishment of two levels of teaching laboratories on levels 4 and 5 including replacement fume cupboards. In addition, the works will include full over cladding of the building, this will include new thermal insulation and high performance windows and doors. New toilet facilities to Levels 3 and 6 are required to replace those displaced by Level 4 and 5 works. Refurbishment of the east and west staircases is required within these works and will include decorations and replacement lighting being fitted. The project also involves improvements to the existing entrance on the link building between Building 29 and 30 to create a new reception area for Chemistry.

Other facets of the works will include the following;

- Replacement of fume cupboards on level 3, 6 and 7.
- Small extension to the east building entrance to create new student entrance and locker space for Levels 4 and 5 occupants.
- Making good of internal finishes and minor modifications environmental controls following upgrades to thermal properties of the building.

Procurement Process

This procurement process is being conducted as a Restricted procedure, consisting of both Selection and Invitation to Tender stages.

Stage 1 - Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage.

Stage 2 - Invitation to Tender (ITT) stage - A ...

More information

Links

Additional text

E-Tendering Portal: The University is utilising an electronic tendering tool, (In-Tend: https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal
expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Tom Whitaker

Address

Highfield
Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

+44 (0)23 8059 1796

Email

t.d.whitaker@soton.ac.uk

Website

www.soton.ac.uk