Published date: 19 June 2024

Last edited date: 17 July 2024

This notice was replaced on 25 April 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 25 April 2025)

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Contract summary

Industry

  • Data capture services - 72313000

Location of contract

England

Value of contract

£0

Procurement reference

VDS PoC FY25/26

Published date

19 June 2024

Approach to market date

27 June 2024

Contract start date

1 April 2025

Contract end date

31 March 2026

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

THE COMMENCEMENT OF THIS PROCUREMENT HAS BEEN DELAYED - PENDING APPROVALS THE SUPPLIER QUALIFICATION (Phase 1) PROCESS WILL COMMENCE AS SOON AS POSSIBLE.

NHS England seeks to contract PoC data capture & flow services for the CP sector only.

1. Market Engagement Session held 27 Jun 2024

2. Publication of Phase 1 Supplier Qualification (SQ) documents will be via Atamis Portal & Find-a-Tender planned for 23 Jul 2024

3. Supplier shall submit response via the e-Portal no later than CoB 18Aug 2024

4. Supplier qualification to ITT will be made on the basis of self-certification that supplier:
o Already has CPIT services
o In the English marketplace with demonstrable delivery history
o Is hosted & operated in UK
o With connection to PDS & MESH
o and responses to PoC Spec "musts"

Negative response will result in exclusion

5. All qualifying suppliers will receive subsequent Invitation to Tender.
ITT is expected to be issued by CoB 26Aug 2024.

Under the ITT, suppliers will self-certify that they meet the following Award Criteria:
o 100% of "MUST" requirements defined in Overall Non-Functional Requirements for VDS System Providers v1.
o 100% of "MUST" requirements defined in Overall Functional Capabilities for Vaccine Data Capture and Flow v1.

In addition, the supplier will be asked as a pass / fail requirement to confirm that it:
o Accepts in full, the contract terms & commercial conditions.
o Confirms that it will, when requested to do so:
 Onboard any Section 7a vaccine types that NHSE may require to service towards vaccine agnostic operations.
 Confirms commitment to provide all requested resources and effort to progress the assurance, and
 Provide any documentation and/or proofs to evidence its self-certification against the requirements (as below) that may include submission of and assessment on the following:
--- Copy of the terms under which the supplier's service recipients (community pharmacies) are engaged, including supplier's data policy.
--- Clinical Hazard logs
--- Clinical Safety Report
--- Clinical Front-end data capture
--- Data flows for additional information - FLU & COVID only, and
--- Any further self-assessment documentation and/or check-list that may be required eg. capability to integrate with the IMS FHIR API

The supplier must also confirm that it will provide both video proofs with vocalised commentary and associated data files, and will attend live-virtual presentation sessions to demo system capabilities.

6. Supplier submissions must be received by NHSE no later than CoB 14 Sept 2024 to qualify

7. NHSE validation of supplier submissions will occur 16-28 Sept 2024

8. All qualifying suppliers will be taken through to assurance which will operate 30 Sept 2024 to 14 Feb 2025

9. The Stand-Still period will operate between 17-26 Feb 2025

10. Contracts will be awarded to all qualifying and fully assured suppliers by 3 Mar 2025

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2025/2026 £5,000,000

Attachments

Additional text

PLEASE NOTE: RELEASE OF PHASE 1 OF THIS PROCUREMENT IS DELAYED.
PENDING APPROVALS, PHASE 1 SUPPLIER SELECTION QUALIFICATION CRITERIA & DOCUMENTS WILL BE RELEASED AS SOON AS POSSIBLE.

About the buyer

Contact name

Victoria Barker-Smith

Address

Wellington House,133-155 Waterloo Road
LONDON
SE16LH
England

Telephone

020 7333 6154

Email

victoria.barker-smith@nhs.net