Published date: 15 March 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 September 2016

Contract summary

Industry

  • Document management system - 48311100

  • Electronic data management (EDM) - 48613000

  • Storage and retrieval services - 63121000

    • Electronic information services - 64216200

    • Document management software development services - 72212311

    • Document management services - 72512000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive services - 92512000

Location of contract

Any region

Value of contract

£190,000,000

Procurement reference

RM3781/5

Published date

15 March 2017

Closing date

5 September 2016

Contract start date

23 December 2016

Contract end date

25 October 2020

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines:

- Off-Site Records Information Management Service (full end to end service);
- Off-Site Storage of Inactive Records;
- Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services;
- Off-Site and/or On-Site Specialist Records Management Services;
- Off-Site and/or On-Site combined Records Information Management Services;
- Off-Site and/or On-Site Scanning Services.
The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow:
- efficient management of Physical and Digital Information, in line with the Government's digital by default agenda;
- Contracting Authorities to meet ongoing physical storage demands;
- the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs;
- scanning services to be provided in line with the Government's digital by default agenda;
- combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective;
- shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and
- compliance with The National Archives Gateway process, where required.
The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months.

Award information

Awarded date

23 December 2016

Contract start date

24 December 2016

Contract end date

26 October 2020

Total value of contract

£190,000,000

This contract was awarded to 1 supplier.

Please refer to attached list of successful supplier's

Address

As above

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

9th Floor, The Capital
Old Hall Street
Liverpool
L3 9PP
England

Telephone

0345 010 3503

Email

supplier@crowncommercial.gov.uk

Website

www.gov.uk/ccs