Published date: 8 October 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 November 2019

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

IG5 0QW

Value of contract

£350,000

Procurement reference

2019/S 194-471602

Published date

8 October 2019

Closing date

8 November 2019

Contract start date

1 August 2020

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Caterham High has been at the heart of the local community for over 60 years providing an excellent education for all young people that join our thriving institution. We are ambitious for our students, setting high aspirations in all that they do. We aim to ensure that they achieve the best exam results possible, have opportunities to develop their talents and aptitudes, and become confident young people who will step out to meet the challenges of the world today.

Our home-school partnerships are very strong. For students to maximise their potential, it is vital that parents and carers and the school work productively together. We use regular monitoring, target setting and dialogue with students and parents and carers to ensure students make good progress. There are many opportunities, formal and informal, for dialogue, which we strongly welcome.

he successful supplier will be required to provide cleaning services at:

Caterham High School (the Client), Caterham Avenue Ilford, Essex, IG5 0QW.

The contract being tendered is for 3 years in duration commencing 1.8.2020.

The contract is fixed price with the supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier will be expected to have a system in place to cover for both planned and unplanned leave.

The basis and rationale that the Client requires the successful supplier to operate to at all times is being able to provide clean premises that are fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/caterhamcleaning/

The closing date for receipt of the Selection Questionnaire is 8.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Caterham High School
Caterham Avenue
Ilford
IG5 0QW
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.ecaterham.net/