Disclosure and Barring Services

Contract summary

Industry

• Data services - 72300000

• Compulsory social security services - 75300000

• Recruitment services - 79600000

Show additional CPV codes for this notice

• Investigation and security services - 79700000

• Higher education services - 80300000

Location of contract

South West

Value of contract

£240,000 to £360,000

Procurement reference

KD/UoP/DB_Service

Published date

9 March 2021

Closing date

2 November 2020

Closing time

12pm

Contract start date

1 December 2020

Contract end date

1 December 2023

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

DBS (Disclosure and Barring Service) checks are a legal requirement for a number of programmes at the university, especially Health, Medicine and Education programmes. It forms an essential part of the admissions process within any university.

We are looking for a supplier who can provide a web based piece of software, accessible to applicants and students.

The current annual spend with our incumbent supplier is £120k, however with the nature of the service this value is not guaranteed, with the recent cap of medical students being removed this could see numbers increase/decrease.

The system would need to allow applicants and students to self-register and we would need document verification to be managed by the provider & applicant/student or the Post Office. The University will also need to be able to verify documents. Although we expect the numbers we verify to be minimal this is still an essential requirement.

The system would need to provide us with a track and trace facility where we could see the stage of the process the applicant/student was at and hence be able to chase any that where progress appeared to be delayed.

We must also be able to run reports from the system which allows us to identify applicants/students by course, cohort and the stage their application is at in the process.

We require monthly statements of charges, itemised by cohort, course and student name.

We would need to have confirmation of the turnaround times of the system, for example 'once self-registration has been completed applicants/students are issued with a link within 24 Hours'. 'Once documents have been submitted, verification will be completed within 5 days'

The system will need to allow the University to be able to quickly and easily update programmes. Changes to validated programmes in higher education are frequent and fluid in order to meet the needs of national & international workforce.

The system will need to be able to complete enhanced workforce DBS and Barring list checks.

Applicants/students will need to be able to still have access to the 'DBS Update Service' even once their DBS certificate has been issued.

To view further details of this tender please visit the following link -https://in-tendhost.co.uk/plymouthuni/aspx/Home

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More information

Previous notice about this procurement

Disclosure and Barring Services

• Opportunity
• Published 5 October 2020

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Award information

Awarded date

1 December 2020

Contract start date

1 December 2020

Contract end date

1 December 2023

Total value of contract

£360,000

This contract was awarded to 1 supplier.

GB GROUP PLC

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About the buyer

Contact name

Procurement Team

Address

Drake Circus Roland Levinsky Buildings
PLYMOUTH
PL48AA
England

Telephone

01752 582057

Email

procurement@plymouth.ac.uk