Published date: 13 June 2019
Last edited date: 13 June 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Point of sale (POS) software package - 48110000
Location of contract
South East
Value of contract
£380,000 to £410,000
Procurement reference
2019UoS-0066
Published date
13 June 2019
Closing date
16 July 2019
Contract start date
1 October 2019
Contract end date
30 September 2026
Contract type
Supply contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The University of Southampton (UoS) is seeking to procure a Catering Payment Solution (EPOS) that will replace the existing cash register system and provide enhanced hardware and software capability and web-/app-based payment, marketing and loyalty services.
The right system will support the University in:
• Delivering an excellent customer experience through the provision of an up-to-date and supportable cateringpayments service, comparable to that of a major high street retailer.
• Provide a sustainable and scalable service that is able to meet changing customer needs in respect topayments and ordering requirements.
• Speed up transactions at the till.
• Encourage customers to use bank card or e-payment over cash transactions thus reducing cash handling,cash reconciliation and associated bank charges.
• Ensure compliance with the Payment Card Industry Data Security Standards.
More information
Additional text
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E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with Tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the Tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, Tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by Tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable
About the buyer
Contact name
Victoria Becheley
Address
University Road
SOUTHAMPTON
SO171BJ
England
Telephone
02380595689
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Closing: 16 July 2019
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