Published date: 22 October 2019
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Property management services of real estate on a fee or contract basis - 70330000
Location of contract
East Midlands
Value of contract
£2,250,000
Procurement reference
EMPWELL001-DN340514-08248073
Published date
22 October 2019
Closing date
24 April 2019
Contract start date
8 November 2019
Contract end date
7 November 2024
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The Borough Council of Wellingborough requires an Estate Management services provider to manage the Council's Investment Property Portfolio, to provide Facilities Management Services for this same Investment Property Portfolio and also Additional Property Services as required.
These Additional Services must also be available to all district councils in Northamptonshire and also to the County Council at the provider's tendered rates. This requirement will continue after local government re-organisation too - anticipated Apr/May 2020 but not yet confirmed.
The estimated contract value is based on the current annual cost of the services required by the Borough Council only, that is: the annual charge for each of the core Estate Management and FM services respectively plus annual expenditure on Additional services, both in support of these core services and ad hoc.
Short-listed bidders will be required to provide a fixed annual fee for each of the core Estate Management and Facilities Management services, respectively, plus a schedule of rates for the Additional property related services.
The demand for, and estimated value of, services that may be required by other district councils within Northamptonshire and the County Council is not known.
Estate Management: Currently, the Council's Investment Portfolio includes 110 separate properties with 221 let units providing a gross rental income of £2.64m, 25 vacant units and 31 plots of land let on ground leases. The asset value is£58.9m as at 31st March 2018. During the life of the contract it is inevitable that the portfolio will change in the light of operational and investment considerations. The investment portfolio is about 9.6% vacant by ERV.
Facilities Management services are required to support the maintenance and repair of the Investment Portfolio and must include all statutory testing, Health and Safety matters and reactive and planned maintenance.
Additional Services that may be required by the Council include acquisitions, disposal and lettings, valuations, condition schedules, photographic schedules, dilapidations, party wall awards and consultancy services such as building surveying, quantity surveying, town and country planning, architectural services and project management. This is not an exhaustive list.
These additional services must also be available to local government districts throughout Northamptonshire and to the County Council, at the provider's tendered schedule of rates.
The deadline for short-listing questionnaires is noon Wed 24th April. A minimum of five bidders will be short-listed and invited to bid. The Council is aiming to issue the Invitation to Tender by 13th May with a deadline for bids of 7th June. The dates for the ITT may be subject to change. Contract award is due early July and contract start is 8th Nov. The short-listing questionnaire and all the tender documents may be downloaded from https://www.eastmidstenders.org
More information
Previous notice about this procurement
- Opportunity
- Published 25 March 2019
Award information
Awarded date
3 July 2019
Contract start date
8 November 2019
Contract end date
7 November 2024
Total value of contract
£300,000
This contract was awarded to 1 supplier.
Underwoods LLP
Address
NN3 8PH
Reference
None
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
Paul Large, Welland Procurement pp BCW
Address
Borough Council of Wellingborough
Swanspool House, Doddington Road
Wellingborough
NN8 1BP
England
Telephone
+44 7769918574
Website
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Closing: 24 April 2019
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