Published date: 13 January 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 February 2022, 12pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

East of England

Value of contract

£14,500

Procurement reference

Wroxham Parish Council

Published date

13 January 2022

Closing date

3 February 2022

Closing time

12pm

Contract start date

1 March 2022

Contract end date

31 October 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Public Open Space Grass cutting for 2022 to 2024, Wroxham, Norfolk.
Wroxham Parish Council (WPC) has taken responsibility from Norfolk County Council Highways for maintaining the majority of the grass verges and a number of footpaths in the Parish. In addition, WPC leases a large informal open space bordering the River Bure called Caen Meadow which needs regular cutting.
WPC is looking for a contractor for the next three years, with an option to extend for an additional year. This includes the right by either party to break the contract with a three-month notice period.
The contract commences on the 1st March 2022 and finishes on the 31st October 2024, subject to weather and ground conditions. The contractor is expected to use the defined number of cuts as a guide, weather conditions permitting. WPC expects the areas to look tidy and well maintained during the cutting season. Please note that there are three areas where we require the grass to be swept or blown off the footpath. Please account for the fact that many of the verges are planted with bulbs.
WPC is in the process of adopting the public open spaces on the Wherry Gardens estate to the south of the village. All details have been agreed and the legal transfer is currently underway. It is estimated that WPC will adopt the site in May 2022. Please quote for the whole season but note that this area will not come on stream until later in 2022 and this season would be pro-rata'd accordingly.
Invoices are paid monthly, with the exception of August when the Council takes a summer break. If possible, WPC would prefer a single annual invoice to reduce the administrative burden all round and would prefer to receive these electronically.
To complete the tender:
Please submit the following by email. For points 2 to 6 brief statements are fine:
1. three prices for the areas as shown on the form (excel spreadsheet).
2. some information about your company.
3. why you are interested in working with WPC.
4. how you protect your employees and the general public from risks associated with this work and evidence of your public liability cover.
5. how you are working to adapt your business in response to the climate emergency.
6. how you are working to adapt your business in response to energy price rises.
If you have any queries, please do not hesitate to contact the Clerk. If you would like to make an appointment to walk the areas, please make contact in good time before the closing date.
Please note that these documents form the contract and contractors must be familiar with the nature and extent of the obligations to be accepted by them. WPC is not bound to accept the lowest or any tender. WPC's decision is final and no correspondence will be entered into.
Closing date: Thursday 3rd February at 12 noon.

Clare Male, Clerk, WPC
clerk@wroxhamparishcouncil.org
07341 873375
Working hours Monday - Thursday 9am - 3pm.

More information

Attachments

About the buyer

Contact name

Clare Male

Address

3 Woodside, School Lane,
Butchers Common, Neatishead
Norfolk
NR128XH
England

Telephone

07341873375

Email

clerk@wroxhamparishcouncil.org

Website

www.wroxhamparishcouncil.org