Published date: 2 June 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 June 2021, 12pm

Contract summary

Industry

  • Microfiche equipment - 38654200

  • Scanning services - 79999100

Location of contract

B4 7WB

Value of contract

£0

Procurement reference

QU492

Published date

2 June 2021

Closing date

14 June 2021

Closing time

12pm

Contract start date

21 June 2021

Contract end date

30 September 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Council requires a supplier for the provision of Microfiche document scanning.

Highways have been digitising all of their paper records and have now had approval to scan approximately 30,000 microfiche of both documents and plans that require digitizing and referencing. This will then allow these records to be georeferenced in mapping systems or hyperlinked to records allowing a much wider use of the current records.

This contract will be for a period of up to 3 months.

The successful provider is required to:
o All the microfiche will need to be collected from a specified location in Birmingham. They will need to be scanned according to their type to the appropriate quality and file size. They will also need be referenced according to the referencing used on the microfiche.
o It is to be agreed with the contracted supplier how the newly created digital records are supplied. However, this process needs to allow the transfer of these documents to our archive servers as easily as possible.
o We require that the completed scanning be returned in batches as our work is ongoing. This will allow us to verify the quality as well as make practical use of the records. Further to this, we require a 'scan-back' service for records that we urgently require as part of our research.
o On project completion, we will also require the physical microfiche to be returned to us for permanent storage.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed quotation submission should be returned by noon on 14th June 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

More information

Links

Additional text

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Manjit Samrai

Address

10 Woodcock Street
Birmingham
West Midlands
B4 7WB
United Kingdom

Telephone

0121 303 0349

Email

manjit.samrai@birmingham.gov.uk