Published date: 28 July 2023
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Recreational, cultural and sporting services - 92000000
Location of contract
England
Value of contract
£80,000
Procurement reference
LBOWF001-DN681958-67511551
Published date
28 July 2023
Closing date
11 August 2023
Closing time
5pm
Contract start date
22 August 2023
Contract end date
6 November 2023
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
In former years, prior to Covid, the council staged a popular traditional firework display behind the town hall. However, due to limited space and in response to the climate emergency, we are now looking to re-imagine Guy Fawkes night, with a spectacular show, but avoiding the use of loud fireworks.
We are now looking to commission an organisation to create and deliver a striking and memorable Guy Fawkes Show (approx. 20-25 minutes) mapped and projected onto the Waltham Forest Town Hall, and incorporating the multi-function fountain in Fellowship Square. The show theme should be "A Year In Waltham Forest" celebrating our community, achievements, borough and people. This can be film, images, designs, and places around Waltham Forest. The show must culminate in a light show projection, think lasers, search lights and pyrotechnics (but not traditions fireworks) (from the roof).
This commission includes production of The Guy Fawkes Show, and delivery two times per evening, over three nights, on Friday 3rd, Saturday 4th and Sunday 5th November (ie 6 shows in total).
Our key objectives are:
- Bring together our community to share and enjoy a Guy Fawkes night experience, that will be remembered for a long time.
- To establish the refurbished Town Hall and Fellowship Square as a destination centre for culture and community in the Borough, with an offer bringing excitement and extravagance of Guy Fawkes (without the noise and pollution of fireworks) with minimal disruption to the neighbourhood and environment.
- To create a hopeful, inclusive and safe experience which has a unifying message for residents.
The maximum budget for this commission is £80,000. This must cover:
- Delivery of overarching design concept for the Waltham Forest Guy Fawkes Show Commission
- Specific CGI projection mapping design for the site (it is expected this will require several site visits, consultation with building managers, council officers etc)
- Sound, pyrotechnics, choreography of the fountain
- Technical delivery for 2 shows each night for three nights
- Security of any technical equipment between shows
- Technical specification and safety spec for installation of all aspects of design and delivery of the Guy Fawkes Show, and related derig. (Please note Waltham Forest Council will be responsible for overall event management to include site control, crowd management, ticketing and related matters)
- Management of installation and de-install.
About the buyer
Contact name
Kirsten Paterson
Address
Waltham Forest Town Hall
701 Forest Road
Walthamstow
E17 4JF
United Kingdom
Telephone
+44 2084963000
Kirsten.Paterson@walthamforest.gov.uk
Website
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Closing: 11 August 2023, 5pm
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