Published date: 4 December 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 17 January 2025, 12pm

Contract summary

Industry

  • Network equipment - 32420000

  • Network hubs - 32423000

  • Data equipment - 32580000

    • Compliance software package - 48170000

    • Project management software package - 48331000

    • Scheduling software package - 48332000

    • Contact management software package - 48333000

    • Facilities management software package and software package suite - 48420000

    • Electronic data management (EDM) - 48613000

    • Maintenance and repair of data network equipment - 50312300

    • Commercial property management services - 70332200

    • Supervision of project and documentation - 71248000

    • Technical support services - 71356300

    • Analysis services - 71620000

    • IT services: consulting, software development, Internet and support - 72000000

    • Compliance software development services - 72212170

    • Project management software development services - 72212331

    • Data security software development services - 72212732

    • Project management consultancy services - 72224000

    • System quality assurance planning services - 72224200

    • System quality assurance assessment and review services - 72225000

    • Helpdesk and support services - 72253000

    • Data services - 72300000

    • Data-processing services - 72310000

    • Data storage services - 72317000

    • Facilities management services involving computer operation - 72514100

    • Facilities management services for computer systems development - 72514200

    • Facilities management services for computer systems maintenance - 72514300

    • Computer audit and testing services - 72800000

    • Computer back-up and catalogue conversion services - 72900000

    • Performance review services - 79313000

    • Business and management consultancy and related services - 79400000

    • Business and management consultancy services - 79410000

    • General management consultancy services - 79411000

    • Procurement consultancy services - 79418000

    • Management-related services - 79420000

    • Project-management services other than for construction work - 79421000

Location of contract

North East, North West, East Midlands, West Midlands, East of England, South East, South West, Scotland, Wales

Value of contract

£340,000,000

Procurement reference

tender_466803/1431156

Published date

4 December 2024

Closing date

17 January 2025

Closing time

12pm

Contract start date

1 July 2026

Contract end date

1 July 2031

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Ministry of Justice (MoJ) wishes to award a contract for the provision of Workplace Services Management (WSM) as part of the Property Transformation Programme (PTP).

The Workplace Services Management (WSM) Contractor is a new role that will support the MoJ to effectively monitor and report on the delivery of services across the Buyer Premises. The WSM will ensure that the Property Directorate has the required functions and capabilities in place to support the commencement of services under the new total facilities management (TFM) contract(s) from October 2026.

Workplace Services Management will be a managed service that provides the following key capabilities: 

 

Integrated Digital System and management of a Common Data Environment 

Performance Management, Analysis and Reporting 

Innovation, technology and data 

Workplace Support Services 

Assurance and Compliance 

Contingency Planning and Disaster Recovery 

Asset Management 

Sustainability and Social Value  

Projects and Project Management 


PTP (of which Workplace Services Management is part) is planning to transform FM across the full HMPPS estate, which includes Prison, Probation and HMPPS Premises. PTP may also be rolled out to any other MoJ estate, including potentially HMCTS estate in future.   The role of the WSM Contractor will therefore be required to support any and all such estate. The Authority intends to award the WSM Contract in November 2025, with an expectation of an In Service Date of July 2026. These dates are indicative.

The Contract will have a five (5) year Initial Term from the WSM In Service Date (ISD) (therefore excludes the Mobilisation Period between the Effective Date and the ISD), with the option to extend beyond the end of the Initial Term for a further period of up to two (2) years, in increments at the Authority's sole discretion. The extension option is exercisable at the Authority's sole discretion.

More information

Additional text

MoJ is using AWARD® for on-line electronic interaction for the Procurement. All communications linked with the WSM Procurement, including Clarification Questions, will be sent through and recorded by AWARD®.

The AWARD® website address for this project is: Sign in to AWARD - Property Transformation Programme (commercedecisions.com).

To participate in this Procurement, potential suppliers must:

Email: ptp@justice.gov.uk providing the email contact details of two people per potential supplier.

MoJ will issue a non-disclosure agreement (NDA) via Adobe Sign for the potential supplier to sign.

Once the NDA is signed by both the potential supplier and the Authority, AWARD® user accounts will be created for the email addresses provided. Each potential supplier is limited to only two (2) AWARD® user accounts.

Potential suppliers who were involved in the WSM pre-tender market engagement (PTME) (advertised through the notice at IV.2.1) may have already signed an NDA (this was required to access draft procurement documents). Those potential suppliers will not be required to sign a further NDA as that NDA will apply also to the WSM Procurement. Suppliers will still need to email ptp@justice.gov.uk if they wish to participate in the procurement.

For any new users login details will be forwarded from AWARD® via e-mail. To access the AWARD® system, a user will need to read and accept the terms and conditions for the usage of AWARD®, and confirm the same.

For all queries relating to AWARD® user accounts, including login, access issues and the overall functionality and operation of AWARD®, please refer to the AWARD® website at: https://help.commercedecisions.com; this web link will enable you to obtain online help with the application and provide you with current helpdesk contacts

Additional information can be obtained from: the above mentioned address
 
Tenders or requests to participate must be submitted electronically via AWARD as mentioned above.

About the buyer

Contact name

Ministry of Justice  

Address

102 Petty France
London
SW1H 9AJ
England

Telephone

+44 02033343555

Email

PTP@justice.gov.uk

Website

https://www.gov.uk/government/organisations/ministry-of-justice