Published date: 9 July 2018

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 15 June 2018

Contract summary

Industry

  • Recreational, cultural and sporting services - 92000000

Location of contract

East of England

Value of contract

£40,000

Procurement reference

Dr Bike programme for the South Essex Active Travel Project

Published date

9 July 2018

Closing date

15 June 2018

Contract start date

1 July 2018

Contract end date

31 March 2020

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The SEAT team is seeking to appoint a Dr Bike provider who can go out to schools
and colleges, workplace settings and public events and safety check to people's
bicycles. The Dr Bike contract will run until 31 March 2020.
The Dr Bike provider will need to provide mechanic(s) who can check over bikes,
make simple repairs and provide advice and information about bike maintenance. It
is essential the mechanic has a current DBS. If a bicycle has an issue that cannot be
rectified in 15 minutes the mechanic should be able to advise the owner on what is
wrong so they can take it to a bike shop well-informed. It is also required that the
mechanic(s) will promote other interventions and services offered through SEAT,
including bespoke cycle training for adults. The Dr Bike service will assist in the
delivery of the SEAT KPIs.
The SEAT team is looking for the Service Provider to organise and deliver 50 Dr
Bike sessions in venues and locations across south Essex over the course of the
contract. The Dr Bike service will need to be SEAT branded. The Service Provider
will need to work closely with the SEAT team when organising and delivering Dr Bike
sessions.
The Service Provide will be responsible for:
 Identifying opportunities/locations for Dr Bike events based on criteria
supplied by the SEAT programme
 Marketing and communications
 Logistics
 Creation of an overall schedule and detailed planning for each Dr Bike event
 Contribution to SEAT monitoring and evaluation
 Occasional Security marking of cycles
2
The Dr Bike service is free. The Service Provider cannot charge customers or
participants for the service. Bids should include all costs for transport, equipment and
any other expenditure required to deliver the Dr Bike service.
The Service Provider is required to carry out evaluation of the service, including
capturing participant's feedback in line with the SEAT project's monitoring and
evaluation requirements.
The successful bidder(s) will:
 Agree monitoring arrangements to be applied to their work, provide overall
management and regular liaison in respect of activity. They will also ensure
appropriate activities are undertaken in each programme. The Dr Bike
deliverers will be appropriately qualified and flexible in their delivery to meet
the needs of participants.
 provide monthly progress updates to the Walking and Cycling Development
Manager
 Complete the SEAT monitoring and evaluation requirements
Providers should note that all clarification questions must be made in writing (via
email). The Council at their discretion reserves the right to circulate any response to
all providers. All clarification questions must be clearly marked CLARIFICATION with the question and Provider details clearly set out. Any clarification questions from the
Provider to the Council should be sent to SimonLaRoche@southend.gov.uk

More information

Previous notice about this procurement

Dr Bike programme for the South Essex Active Travel Project

  • Opportunity
  • Published 6 June 2018, last edited 6 June 2018

Attachments

Award information

Awarded date

3 July 2018

Contract start date

1 August 2018

Contract end date

31 March 2020

Total value of contract

£30,520

This contract was awarded to 1 supplier.

BIKEWORKS

Address

138-140 Cambridge Heath Rd.
Bethnal Green, London E1 5QJ

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Simon La Roche

Address

Civic Centre
SOUTHEND-ON-SEA
SS26EN
England

Telephone

01702215000

Email

SimonLaRoche@southend.gov.uk