Published date: 9 May 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 21 May 2021, 12pm

Contract summary

Industry

  • Printed matter and related products - 22000000

  • Office and computing machinery, equipment and supplies except furniture and software packages - 30000000

  • Postal and telecommunications services - 64000000

Location of contract

England

Value of contract

£11,000,000

Procurement reference

BRISTOLCC001-DN527261-46229252

Published date

9 May 2022

Closing date

21 May 2021

Closing time

12pm

Contract start date

1 April 2022

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The provision of a strategic partner under Lot 6 (Business Process Outsourcing, Mailroom, Document And Data Managed Service) of CCS Framework RM6017 (Postal Goods, Services and Solutions) for a secure and accessible end-to-end fully managed print and mail solution for Bristol City Council to include the in scope delivery of the following services:

- Inbound and outbound digital mail including all consumables;
- Delivery and collection of non-digital mail across the Council's estate;
- Scanning and document management scanning system (archive and workflow);
- Courier services;
- Integrations with relevant Council systems;
- FAX Service including inbound FAX & Email/SharePoint online;
- User interface;
- Supply, support and maintenance of multi-functional devices (MFDs) including plotters:
- All consumables (except paper) ;
- All associated software;
- Associated and agreed infrastructure (hardware) provision and service;
- Business intelligence and metrics related to their service to the Council;
- Training and transition plan for roll out/go live
- Digital seals
- Electronic signature
- Certification of service
Bristol City Council intend to move all print and mail functions to our strategic partner to support the Council's aim to work effectively as a smaller organisation as well as to reduce costs, process inefficiency, sustainability and environmental impact (and efficiency) and turnaround time, while improving security, accessibility, and flexibility.

Award information

Awarded date

11 October 2021

Contract start date

1 April 2022

Contract end date

31 March 2027

Total value of contract

£11,000,000

This contract was awarded to 1 supplier.

Xerox (UK) Limited

Address

Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge, Middlesex, UB8 1DH

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Geraint Harris

Address

City Hall
College Green
Bristol
BS1 5TR
England

Email

geraint.harris@bristol.gov.uk

Website

https://www.bristol.gov.uk/