Published date: 18 January 2019

Last edited date: 18 January 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 30 January 2019

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00003105

Published date

18 January 2019

Closing date

30 January 2019

Contract start date

1 April 2019

Contract end date

31 March 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

You are invited to submit a quote for the provision of the following Media Management Software options:


1. Media Management Platform
Portsmouth City Council's marketing and communications team is seeking to procure a web-hosted PR/media managing system to manage the council's interactions with the media. It is important the council's media activity is managed efficiently and effectively. We need a solution that enables all our interactions to be logged and recorded, enabling work to be passed among members of the team, enabling previous responses to be accessed to ensure consistency and providing reliable audit trail around all our activity, including linking activity to specific members of the team.
Functionality must include:
o Access to database of journalists to research contacts
o Ability to create our own journalist contact entries
o Ability to create multiple distribution lists based on the both our own contacts and the platform's database
o Ability to send press releases to selected contacts / distribution lists
o Ability to send high-resolution images with press releases
o Area to record information on specific subjects / media issues
o Ability to record media enquiries and link to journalist contacts
o Ability to link relevant releases, media enquiries, subjects/issues
o 25 users with options to increase/decrease if needed
o Multiple users able to login at the same time
o Ability to link activity to specific team members
o Ability to link activity to specific projects/departments
o User friendly interface
o Ability to upload data from a spreadsheet
o Ability to download all records into a spreadsheet
o Ability to run reports
o Ability to search records
o Ability to set a time for a media release to be issued
o Platform needs to be available to use 24/7
o Advance notice needs to be given of any system downtime
o Technical support needs to be provided
o Training for all users at outset and any subsequently new users


2. Online Media Monitoring
The authority requires online media monitoring for unlimited search terms with results provided daily to one contact email address.
The solution should provide:
o valuation of coverage provided
o estimate of how many people coverage reaches.
o Ability to link activity to specific team members
o Ability to link activity to specific projects/departments
o User friendly interface
o Ability to run reports

3. U.K. Print Media Monitoring
PCC require print media monitoring within the UK to cover all national and regional publications and shipping and cruise trade, eg:
- Lloyd's list
- FBJ
- Cruise Trade news
- Port strategy

for the following search terms with results provided daily to one contact email address:
o Portsmouth International Port
o Portsmouth Ferry Port
o Portsmouth (in conjunction with) Brittany Ferries
o Portsmouth (in conjunc...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Media Management Software

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk