Published date: 28 March 2019

This notice was replaced on 30 July 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 14 August 2019, last edited 14 August 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Security services - 79710000

  • Guard services - 79713000

  • Library services - 92511000

Location of contract

CO4 3SQ

Value of contract

£500,000

Procurement reference

d468fcbe-3471-4ca5-85fa-3a36b6b429b8

Published date

28 March 2019

Closing date

29 April 2019

Contract start date

30 September 2019

Contract end date

30 September 2022

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University carried out a pilot for out of hours library service, which started in October 2018 for a period of nine months, which ends in June 2019. The pilot is proving to be a success and the University has decided to provide a 24/7 service at the Albert Sloman Library on a permanent basis during term time from October 2019.This contract is for the provision of 'out of hours' library service that is comparable to the services provided during our core hours, this contract is not a standard security contract but rather a contract for the provision of key library services. Contracted staff will be based at the Library Helpdesk and will be expected to support all library users, answering basic customer queries and dealing with various Library and IT-related administrative tasks, both at the Helpdesk itself and as part of 'roving' support throughout the building. Staff assigned to this contract therefore need to be numerate and literate, be competent and confident in the use of IT, and have excellent interpersonal and customer care.

During the SQ stage, the intention is to arrive at a Short List of 5 qualified potential suppliers for formal Invitation To Tender (ITT) against the requirement.

It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.

At the time of publishing the documentation, the University considers that transfer of Undertakings (Protection of Employment) ('TUPE') would not apply but bidders must form their own view on this.

The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12months (in 12 months increments), subject to satisfactory performance.

More information

Links

About the buyer

Contact name

Dan Montague

Address

University of Essex, Wivenhoe Park
, ,
Colchester
CO4 3SQ
UNITED KINGDOM

Telephone

01206 873013

Email

daniel.montague@essex.ac.uk