Published date: 30 January 2019

This notice was replaced on 30 August 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 30 August 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

West Midlands

Value of contract

£3,045,000

Procurement reference

2019/S 020-043575

Published date

30 January 2019

Closing date

8 March 2019

Contract start date

1 September 2019

Contract end date

31 August 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful supplier will be required to provide catering services at the following nine locations:

Shine Academy Trust
- Northwood Park Primary School, Collingwood Road, Wolverhampton, WV10 8DS,
- Villiers Primary School, Prouds Lane, Bilston, WV14 6PR,
- Lodge Farm Primary School, Furzebank Way, Willenhall, WV12 4BU,
- Busill Jones Primary School, Ashley Road, Bloxwich, Walsall, WS3 2QF.

Elston Hall Academy Trust
- Elston Hall Primary School, Stafford Road, Fordhouses, Wolverhampton, WV10 6NN,
- Palmers Cross Primary School, Windermere Road, Tettenhall, Wolverhampton, WV6 9DF,
- Edward the Elder Primary School, Moat House Lane East, Wednesfield, Wolverhampton, WV11 3DB,
- Goldthorn Primary School, Ward Road, Wolverhampton, WV4 5ET.

Not part of the above Trusts:
- Bushbury Hill Primary School, Old Fallings Lane, Wolverhampton, WV10 8BY.

Services 4 Schools (S4S) Ltd have been commissioned by the cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are once again working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.

The catering services provision at all nine schools have not been market tested in recent years and to ensure best value principles are applied both Academy Trusts along with Bushbury Hill Primary School have made a decision to tender their catering services.

All schools have their own kitchen facilities and it is expected all food served to pupils will be freshly prepared and produced on site.

Current pupil roll numbers across all nine sites is circa 3 801.

Approximate daily meal numbers served are 1 394.

Current annual turnover value based on free school meal allowance across all nine locations is circa 609 000 GBP per annum including universal free school meals, free school meals and cash sales. Current uptake levels vary across all sites and the Clients firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the clients on contract performance. It is imperative that an open book policy is offered to ensure that each Client has total clarity on financial performance.

The clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify "Best Value" and work in partnership with the chosen supplier going forward.

Further information is provided in the SQ Document.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/s4s_schools_cluster

The closing date for receipt of the Selection Questionnaire is 8.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

S4S Schools Cluster
See SQ Document for school addresses
Wolverhampton
WV10 6TA
England

Email

pqq@litmuspartnership.co.uk