Published date: 21 June 2018

Last edited date: 21 June 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 2 July 2018

Contract summary

Industry

  • Cleaning services - 90910000

  • Accommodation, building and window cleaning services - 90911000

  • Building-cleaning services - 90911200

    • Office, school and office equipment cleaning services - 90919000

    • Office cleaning services - 90919200

    • School cleaning services - 90919300

Location of contract

PO1 2BJ

Value of contract

£3,000,000 to £76,000,000

Procurement reference

P00002903

Published date

21 June 2018

Closing date

2 July 2018

Contract start date

29 October 2018

Contract end date

4 September 2022

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council (the 'Council') is seeking to establish a framework agreement for the provision of cleaning services. The agreement will be awarded by 4th September 2018 to allow for service commencement on 29th October 2018. The framework agreement will run for 4 years during which time call off contracts may be let on an individual basis or for multiple sites.

Contracts can be let on a suggested base term of 5 years with an option to extend to a maximum of 10 years. Longer base terms may also be allowed for on a variant basis where significant improvements can be demonstrated. The Council is aiming to establish a single provider partnership relationship with the top ranked provider from the procurement process. However, to provide for ongoing contingency & flexibility a further 4 providers will also be appointed onto the framework agreement.

The framework may be used to let call off contracts on either a direct award or mini-competition basis. However, the option of using top ranked partner provider via direct award must be investigated to the satisfaction of the framework manager before the mini-competition option which will engage all 5 framework providers can be instigated. At all times the direct award option will only be in respect of the top ranked provider, subject to performance.

In establishing the framework agreement the Council will invite providers to submit tenders for 8 sites with the estimated per annum contract value of ?300,957. The Council can only guarantee the demand for the committed sites contained within the SSQ documentation.

The agreement will be available for use by all Council services, other than for those operated via the Council's Housing Revenue Account budget which has its own in house service. The agreement may also be accessed by Council Maintained Schools, Academy Schools within the City boundaries and Academy Schools outside of the City boundaries on the provision that the Academy Trust concerned is operating other schools that fall within the City boundaries. In the unlikely event that all options to access the framework agreement are taken up by these additional sites, spend via the agreement could increase by approx. ?7.6M per annum

Procurement Timetable

Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Council does not intend to depart from the timetable, it reserves the right to do so at any time.

Publish Supplier Selection Questionnaire Tuesday 27th March 2018
Bidders briefing Wednesday 4th April at 15:30
Deadline for requests for clarification Friday 20th April 2018 at 23:59
SSQ submission deadline Friday 27th April 2018 at 14:00
Results of SSQ's issued Thursday 17th May June 2018
Invitation to te...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Cleaning Services Framework.

The full details and ability to express an interest will be via our e-sourcing system Intend. This file path will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk