Published date: 11 March 2018

This notice was replaced on 2 July 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 2 July 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Repair and maintenance services - 50000000

Location of contract

OX11 0RD

Value of contract

£0 to £180,000

Procurement reference

FM18011

Published date

11 March 2018

Closing date

9 April 2018

Contract start date

1 May 2018

Contract end date

30 April 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The final date and time for the submission of bids is Monday 9th April at 11:00 am

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the CCS eSourcing Portal.

Brief Description of Requirement

The Contractor shall provide a professionally managed, high quality Building Energy Management System (BEMS) service support, energy and integration contract that as a minimum complies with:
• Manufacturers recommendations as set out in their O&M schedules or as required to meet the needs of the as-built environment.
• Relevant BS EN Standards
• SFG20

Through the use of industry best practice and the introduction of innovation, the service will achieve and demonstrate value for money on a continuous basis.
The contract period will be for an initial two-year term, with the option to extend for a further year subject to satisfactory performance and ongoing requirement by the Medical Research Council.

The mechanical plant at the MRC Harwell Institute is controlled by a Trend Building Energy Management System (BEMS) which has been fully integrated to form a complete functioning site wide system.
The maintenance and service contract will ensure the performance standard for the entire BEMS is met, including delivered environmental conditions and plant operating efficiencies and compliance.
Medical Research Council (MRC) requires a BEMS specialist to undertake the maintenance and support of the BEMS and associated systems and networks. This maintenance and service contract shall ensure the performance standard for the entire building control system is met, including delivered environmental conditions, plant operating efficiency and occupier comfort.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System.

This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement.

To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk

Your email must clearly state:
• the name and reference for the procurement you wish to register for;
• the name of the registered Bidder;
• the name and contact details for the registered individual sending the email.

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information

Attachments

Links

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity.

How to Register on the CCS eSourcing Suite

If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.

Your email must clearly state:
• name and reference for the procurement you wish to register for;
• name of the registered Bidder;
• name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503

Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partne

About the buyer

Contact name

Deborah Banner

Address

North Star House
SWINDON
SN21FF
England

Telephone

01793 867520

Email

FMProcurement@uksbs.co.uk

Website

www.uksbs.co.uk