Published date: 19 March 2024
This notice was replaced on 15 April 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 15 April 2025)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Business and management consultancy and related services - 79400000
Location of contract
BS20 6PR
Value of contract
£45,000
Procurement reference
Portishead Town Council
Published date
19 March 2024
Closing date
30 April 2024
Closing time
5pm
Contract start date
1 June 2024
Contract end date
31 May 2026
Contract type
Service contract
Procedure type
Single tender action (below threshold)
A direct contract with a single supplier, without competition.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Invitation to Tender
Portishead Town Council owns three community halls, one of which also includes the Council offices.
All three buildings have recently been surveyed by both property surveyors and fire safety consultants. The six reports identify numerous issues of statutory non compliance and poor practice in each building. The Council wishes to appoint a project manager to manage the complete process of rectifying the faults in all three
buildings.
The work will include fire precautions, electrical work and asbestos-related work as well as dealing with arrears of normal building maintenance. It is envisaged that priority will be given to all work with a bearing on the safety of staff, councillors and the public.
All six reports will be made available to potential project managers.
The project manager once appointed will be required to:
• Resolve any uncertainties or ambiguities in the six survey reports
• Define the scope of works, detailed specifications and agree an indicative budget
• Co-ordinate and draft the specification of works and tender documentation
• Manage a competitive tender process, in accordance with the Public
Contracts Regulations 2015 and Council policy.
• Perform due diligence assessments on the proposed contractors
• Recommend tenders and contractors to Council for approval
• Contract administration duties including contract terms, variations and valuations
• Management of the quality and progress of works
• Recommend contractors' invoices for payment by the Council
• Report regularly to Council
• Management of practical completion and defects liability period
The Council envisage that total cost of the works will be about £0.4million including a project management fee. All contractors including specialist consultants as required will be appointed by the Council after recommendation by the project manager.
The successful candidate will liaise with Council staff to minimise the disturbance to normal Council activities.
For further details and copies of the reports please contact:
The Clerk - Wendy Coulter-Woodman by email : clerk@portishead.gov.uk
About the buyer
Contact name
Rachel Johnson
Address
The Folk Hall,95 High Street
BRISTOL
BS206PR
England
Telephone
01275847078
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