Published date: 9 July 2025
This notice was replaced on 9 July 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Early engagement (published 9 July 2025, last edited 9 July 2025)
Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
Contract summary
Industry
Software package and information systems - 48000000
IT services: consulting, software development, Internet and support - 72000000
Location of contract
United Kingdom
Procurement reference
AHSN001-DN670401-59573833
Published date
9 July 2025
Closing date
22 July 2025
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The purpose of this Notice is to invite market operators to attend a Market Engagement Event for a potential future exercise to procure services supporting the digitisation of the NENC SDE project application workflow.
The North East and North Cumbria Secure Data Environment (NENC SDE) Programme seeks to procure a digital solution to streamline the referral and early application intake process for projects and data access requests. This function represents the first phase of a wider digitisation roadmap.
Currently, these early-stage workflows are highly manual; relying on emails, spreadsheets, and ad-hoc communications between stakeholders. This results in inconsistent approaches to referral capture, validation, triage, and handoff into governance channels such as the Data Access Committee (DAC) and Public Evaluation Group (PEG). The proposed solution will replace this with a consistent, auditable, and scalable digital workflow that enables transparent, efficient processing of external enquiries and early-stage research applications.
The specification outlines requirements for a system that functions as both a user-facing portal and internal case management platform. Key capabilities should include structured form intake, document upload, progress tracking for applicants, role-based access controls, automated workflows for triage and validation, audit logs, version control, and the ability to interface with governance pathways.
This intake solution will underpin the NENC SDE's broader commitment to delivering a consistent, transparent, and user-friendly journey from enquiry through to access. The final system must align with NHS data governance and digital standards, supporting scalability across multiple stakeholder groups, including NHS organisations, researchers, and SDE programme teams.
This market engagement invites suppliers to demonstrate their capability to deliver and support such a solution-focusing on rapid implementation, alignment to NHS workflows, and long-term flexibility as the NENC SDE matures into Business as Usual (BAU) operations.
More information
Additional text
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Please apply/register to attend this event by sending your contact name, Job title, company name, and contact email address to BusinessDevelopment@healthinnovationnenc.org.uk
A Prior Information Notice will be published after this Market Engagement Event to allow time for interested bidders to apply, and be accepted to, the Framework of our Dynamic Purchasing System (DPS).
This notice is for information and engaging with the supply market only. It is not a binding statement of intent or call for competition. HI NENC reserves the right not to enter a formal process and not award a contract. The information contained in this notice, including information relating to the nature and scope of the requirements, the service classification of this requirement from the list of CPV codes, is only indicative of the HI NENC's current thinking and is neither exhaustive nor binding. HI NENC reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time.
HI NENC will not be liable for any bid cost, expenditure, work or effort incurred by a potential supplier in acting on the basis of this Market Engagement Event
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Business
Address
Suite A, 2nd Floor, 1 Citygate, Gallowgate
Newcastle-upon-Tyne
NE4 5RS
England
Telephone
01916076350
BusinessDevelopment@healthinnovationnenc.org.uk
Website
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