Abbey Academies Trust - Tender for Cleaning Services

Contract summary

Industry

• School cleaning services - 90919300

Location of contract

PE10 9EP

Value of contract

£245,000

Procurement reference

2020/S 036-086416

Published date

20 February 2020

Closing date

19 July 2019

Contract start date

1 January 2020

Contract end date

31 December 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The successful Supplier will be required to provide cleaning services for Abbey Academies Multi Academy Trust.

Abbey Academies Multi Academy Trust is expected to grow with a number of additional schools becoming part of the Trust during this contract period. The provision of cleaning services at these schools when they have joined the Trust will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

The 2 Schools in Bourne are 1,7 miles apart (further information regarding the schools is provided in the SQ Document).

The contract will commence on 1.1.2020 for an initial period of 3 years, ending on 31.12.2022, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.

This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced supplier who has current experience of working within the primary school market place, ideally with a strong operational base within the Lincolnshire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the school buildings. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client's requirement shall be for 190 academic days, 5 inset days and 10 days periodic cleaning per annum.

Whilst the monthly charge will represent 1-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave.

The supplier shall provide a comprehensive cleaning service to the client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

(Further information is provided in the SQ Document.)

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More information

Previous notice about this procurement

Abbey Academies Trust - Tender for Cleaning Services

• Opportunity
• Published 19 June 2019

Links

• https://litmuspartnership.co.uk/sq/abbeyacademies/
• Bidding documents
• SQ Documentation ~ Abbey Academies Trust

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/abbeyacademies/
The closing date for receipt of the Selection Questionnaire is 19.7.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

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Award information

Awarded date

25 November 2019

Contract start date

1 January 2020

Contract end date

31 December 2024

Total value of contract

£280,000

This contract was awarded to 1 supplier.

GSO Limited t/a Reef Cleaning Solutions

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About the buyer

Contact name

The Litmus Partnership

Address

Abbey Academies Trust
Abbey Road
Bourne
PE10 9EP
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.bourneabbey.lincs.sch.uk