Published date: 31 July 2024

Last edited date: 31 July 2024

Closed early engagement


Closing date: 31 October 2024

Contract summary

Industry

  • Passenger baggage handling services - 63112100

  • Storage and retrieval services - 63121000

  • Port operation services - 63721200

    • Passenger terminal operation services - 63721500

    • Berthing services - 63723000

Location of contract

PO1 2BJ

Procurement reference

IT-26-4993-P00004993

Published date

31 July 2024

Closing date

31 October 2024

Contract type

Service contract

Description

Portsmouth City Council (the 'Council') is seeking to engage in pre-procurement soft market testing discussions with suitably qualified and experienced contractors in respect of a forthcoming contracting opportunity concerning the provision of cruise services and berthing support staff at Portsmouth International Port (the 'Port'). The Port is wholly owned by the Council and is the UK's largest municipal port.

The Council currently has separate contracts in place for cruise services and berthing support staff at Portsmouth International Port, and these contracts are due to end in May 2025.

The Council requires a contractor to continue to carry out these services once the current contracts end. The contractor needs to be able to operate on a dynamic basis as the cruise and berthing programmes can be subject to change at short notice due to factors like the weather. Furthermore, the Council will not be able to provide a binding guarantee per annum value for either of the contracts.

The Council envisages entering into a 4-year contract, extendable by a further 6 years in increments to be agreed. The full scope of services will formally commence on the go live date of 1st June 2025.

The Council is considering undertaking a joint procurement process for these contracts, which will result in the letting of separate contracts for each of the service provision. The Council is considering a lotting strategy where Lot 1 is for the provision of cruise service, Lot 2 is for the provision of berthing support staff services and Lot 3 is the for the provision of cruise and berthing support staff services combined. Lot 3 will result in 2 separate contracts, a concession contract for cruise services and a service contract for berthing support staff.

The Council would like to engage in 1.1 meetings with suitably qualified and experienced contractors who have sufficient current experience of working within a maritime and shipping environment ideally this will include the provision of stevedoring services in a passenger environment, to gain feedback on several elements of the proposed procurement and contract strategy. Any information a contractor shares could be used to assist the Council in drafting the final tender documentation, including the specification. The Council ideally wishes to undertake meetings in person at the Terminal Building at Portsmouth International Port, however the Council can also undertake the meetings remotely via Teams if this is preferred by particular contractors.
The Council has capacity to undertake a maximum of 7, 1 hour 1-1 meetings at the following dates and times:

14th August 2024 - 09:30 hours - 10:30 hours
14th August 2024 - 11:00 hours - 12:00 hours
15th August 2024 - 09:30 hours - 10:30 hours
15th August 2024 - 11:00 hours - 12:00 hours
16th August 2024 - 13:00 hours - 14:00 hours
16th August 2024 - 14:30 hours - 15:30 hours

As capacity is limited mee...

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Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Hayley Mackness-Pettit

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9285 5916

Email

hayley.mackness-pettit@portsmouthcc.gov.uk