Published date: 8 September 2020

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Approach to market date: 25 January 2021

Contract summary

Industry

  • Customer services - 79342300

Location of contract

North East, Yorkshire and the Humber, North West, East Midlands, West Midlands, East of England, South East, South West, London, Channel Islands

Value of contract

£1,000,000 to £3,000,000

Procurement reference

MT220452

Published date

8 September 2020

Approach to market date

25 January 2021

Contract start date

1 September 2021

Contract end date

31 August 2024

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Background
Ormiston Academies Trust is one of the largest Multi Academy Trusts within the UK. Within our Academies we have a range of both indoor and outdoor facilities that are made available for the local community to use outside of school hours namely sports halls, ancillary halls, fitness suites, theatres, drama and dance studios, artificial sports pitches (including 3G rubber crumb and sand based artificial grass pitches), hard courts for netball and tennis and grass pitches for sports such as rugby and football. The benefits of sharing school facilities with the local community are widely recognised and most Academies operate an in-house community lettings service with a few using specialist 3rd parties to manage facilities on the Academies behalf.
Ormiston Academies Trust has established a good track record of providing community facilities and wishes this to continue post Covid19. The sites with outstanding state-of-the art-facilities generate reasonable turnover, and even schools with more modest facilities and the primary schools provide community access where costs can be covered.
Academy staff currently invest time in the management and operation of community lettings which could otherwise be spent on the core business of providing outstanding education. OAT is seeking external provider(s) with expertise in managing school facilities for community use and maximising the opportunities available to achieve the following aims:
1. Meeting the needs of ...ears.
1. A Fully managed and staffed community lettings service creating a safe and secure solution and revenue generation
A supplier will provide, marketing, vetting, bookings, key holding, H&S, money handling, customer complaints and staffing. The contract will be personalised to each academy, allowing Principals to control which part of the site can be used for lettings and when. Principals will have priority over lettings spaces i.e. ability to cancel a letting due to having to use a space for academy activity. Charges for the lettings service will only be incurred when the lettings take place i.e. NO monthly standing charges.
2. A Lettings Support Service utilising an online specialist letting tool for Academies who wish to retain their own staff
Academies have the responsibility for marketing, vetting, booking, key holding, H&S, money handling, complaints, and staffing. It is envisaged that the academy will take on most of the responsibility and the caretaking/site staff will carry out the key holding (opening/locking).
A supplier provides an online service for marketing, money handing, booking, vetting and controls for H&S including safeguarding requirements.
Each academy will have access to an online tool where customers can book a venue (academy spaces), pay fees and the academy staff can control who uses the academy spaces.
Response Requested
OAT is requesting responses from suppliers that have solutions that meet some or all the scope of service.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2021/2022 £1,000,000
2022/2023 £1,000,000
2023/2024 £1,000,000

Links

About the buyer

Contact name

David Read

Address

Ormiston House
144 Newhall Street
Birmingham
B3 1RY
England

Telephone

+44 1212365100

Email

david.read@ormistonacademies.co.uk

Website

http://www.ormistonacademiestrust.co.uk