Published date: 30 May 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Street-lighting maintenance services - 50232100
Location of contract
England
Value of contract
£450,000
Procurement reference
FDC001-DN726215-32662251
Published date
30 May 2024
Closing date
15 July 2024
Closing time
2pm
Contract start date
1 September 2024
Contract end date
31 August 2027
Contract type
Works
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The District Council/Overseeing Organisation manages and maintains approximately 1671 streetlight assets. The majority of the lighting stock is owned by the District Council, but 640 streetlights are managed by the Council on behalf of seven Parish Council's, and Clarion Housing Association for which services are recharged.
The District Council/Overseeing Organisation seeks to appoint a streetlight services contractor who shall be responsible for providing the inspection, maintenance, repair, modification, replacement, and upgrade of streetlight assets managed by the Council within the Fenland District in Cambridgeshire.
The contract shall include for the rectification of faults, lamp, lantern, and luminaire replacement (where applicable), lantern/luminaire bowl/lens cleaning, and streetlight replacement and/or upgrade works resulting from ad-hoc knock downs and structural or component failure and capital programmed projects.
The contractor will be required to liaise with the local energy provider and relevant land/property owners on behalf of the Overseeing Organisation to co-ordinate disconnections, service transfers and new connectivity works for the modification, replacement, or installation of new lighting apparatus.
It is anticipated that the contract will commence on or around 01st September 2024 and will end on 31st August 2027. The duration of the contract shall be for three years with an optional two one-year extensions to 2029 subject to agreement by both parties and contractor performance over the first three years.
The contract is based on undertaking routine and reactive maintenance using a schedule of rates (Priced Schedule), whereby the Overseeing Organisation pays only for the work that is undertaken by the contractor during programmed maintenance visits, or reactive attendance.
An option to extend the streetlight repairs and maintenance works contract to other District Councils within Cambridgeshire may wish to be explored during the contract period, having a shared service provider. However, this option does not currently form part of the tender document pricing and would only be considered should this approach be deemed acceptable and financially beneficial to all parties. In such an eventuality it is likely that access to the contract would be via a separate agreement between the appointed contractor and the relevant District Council. Fenland District Council would not look to administer works for third parties outside of the Fenland boundary.
Tender Return Deadline Monday 15th July 2pm
Link: https://procontract.due-north.com/Advert?advertId=12357606-651e-ef11-812b-005056b64545&fromProjectDashboard=True
About the buyer
Contact name
Shaun Beales
Address
Fenland Hall
County Road
March
PE15 8NQ
United Kingdom
Telephone
+44 1354622429
Website
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Closing: 15 July 2024, 2pm
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