Published date: 26 April 2018

Last edited date: 26 April 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 25 May 2018

Contract summary

Industry

  • Software package and information systems - 48000000

  • Database and operating software package - 48600000

  • Database systems - 48610000

    • Database software package - 48611000

    • Database services - 72320000

    • Health services - 85100000

Location of contract

SO50 5PB

Value of contract

£0

Procurement reference

F11519

Published date

26 April 2018

Closing date

25 May 2018

Contract start date

1 November 2018

Contract end date

31 October 2021

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

West Hampshire CCG is seeking a single web-based database to hold service user related information and to replace its existing system. The database must fulfil the following objectives:

o To hold information relating to all types of funding covered within the team including Funded Nursing Care, Joint Packages for Learning Disability adults, Continuing Healthcare and Children's Continuing Care, Complex, Adult Specialist and S117 packages of care, and safeguarding;
o To hold all service user and financial information including assessments, placements, weekly costs and invoices paid;
o Enable high quality data capture and for easy ad hoc reporting on all fields of the database including key weekly, monthly, quarterly and annual reports to enable effortless analysis and production;
o The system must be fully supported (technical support) and kept up to date with key changes in both national and local legislation, policies and best practice;
o It must be fit for purpose against the current specification of requirements and have the capability to adapt to future changes, support service user focus and quality, facilitate the personalisation of care planning and drive improvements throughout the process. The team is looking to continuously improve processes and procedures and seeks to find alternative methods that prove to be more efficient and productive. The database will support this in order to continually enhance the service;
o The team are looking for a whole systems approach to record and report all activity within the respective teams; this may be linked with other services, departments and businesses. The main users of the database will be clinical lead nurses, clinical nurse assessors, case co-ordinators, administrators, managers and the finance team. It will also be used by auditors (both internal and external), the contracting team, the procurement team and the corporate team in future planning;
o The system must facilitate the move away from paper based processes towards electronic record keeping. For example storing and completing assessments online, with key information and correspondence relating to each service user scanned/stored directly onto the service user's system file;
o The Team requires individual logins for users to track changes and updates made by each user, for auditing purposes plus staff performance management;
o Enable financial reporting and forecasting directly from the database;
o User access tracking, providing audit trails on all data entry fields, including but not limited to:
o who was has made changes to records;
o What the changes were;
o Who has approved/declined applications;
o Eligibility date;
o Users from other CCGs must be able to view information and reports in the database but this access must be restricted to only their own CCG records, and the information that is viewable must be anonymised;
o In order to ensure Information Governance (IG) complia...

More information

Links

Additional text

Instructions for Registering on the SoEPS Commissioning Support In-tend e-Tendering Portal
1. Browse to the SoEPS Commissioning Support portal
https://in-tendhost.co.uk/soepscommissioning
2. Click the "Register" link on the left-hand side of the page.
3. Enter your correct business and user details.
4. Note the email address and password chosen and Click "Register My Company" when
complete.
5. Login to the portal with the username/password.
6. You will be prompted to change your password on first login.
7. Hover your mouse over the "Tenders" button on the main toolbar and choose the relevant
option:
o "My Tenders" shows a list of the opportunities in which you have already expressed an
interest or to which you have been invited
o "Awarded" shows a list of tenders awarded on the system (where these are were open
to all)
o "Current" shows a list of all the advertised opportunities on the system (i.e. open to all)
in which you are able to express an interest
o "Forthcoming" shows a list of pipeline projects (including those in which providers can
still express an interest - i.e. deadlines not yet reached)
8. Click on the "View Details" button for relevant opportunity to access the content, clicking
"Express an Interest" where required to do so.
9. Click the relevant procurement as required then click the "Opt-In" at the bottom of the
page to start building your submission to the procurement stage. This will move the project
over to your "My Tenders" page. (This is a secure area reserved for your projects only).
10. Note the deadline for completion and follow the on screen instructions to complete the
PQQ/ITT, accessing any attached documents as required.
11. Any questions on specific opportunities should be directed through the portal messaging
facility.
If you have any questions on the above or general questions around tendering with NHS
South of England Procurement Services Commissioning Support please contact:
commissioning.tenders@soeprocurement.nhs.uk

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Janet Barrett

Address

Eastleigh
Southampton
Hampshire
SO50 5PB
United Kingdom

Telephone

01489779185

Email

janet.barrett@soeprocurement.nhs.uk