Published date: 24 July 2017

This notice was replaced on 5 July 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 5 July 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Building-cleaning services - 90911200

Location of contract

B3 1JB

Value of contract

£3,000,000

Procurement reference

2017/S 139-285776

Published date

24 July 2017

Closing date

22 September 2017

Contract start date

1 April 2018

Contract end date

31 March 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide cleaning services for University College Birmingham (the Client).

Full details in relation to University College Birmingham may be obtained by visiting: http://www.ucb.ac.uk

The latest Ofsted report finding may be viewed at:

http://www.ofsted.gov.uk/inspection-reports/find-inspection-report/provider/ELS/70159

University College Birmingham is one of the premier Universities in the country with an international reputation for its achievements in its particular field. The College gained university status in 2008 and has gone from strength to strength with ongoing upgrading and expansion of the buildings and Estate.

It currently has circa 8 000 students on role and employs 650 staff.

The College's existing estate can be summarised as follows:

Three main teaching sites located at Summer Row, Richmond House and McIntyre House and two residential sites located in Granville Street (The Maltings and Brindley Drive (Cambrian Halls).

The current cleaning service provision has not been market tested for 5 years and to ensure best value and best practice principles are maintained the Client has decided to tender this provision. The current contract value is circa 600 000 GBP per annum.

As a result of this competitive tender the Client wishes to achieve certain objectives:

- Inward investment from the successful Supplier regarding hi-tech cleaning equipment

- Commercially viable service

- Consistency of cleanliness throughout the University College campuses

- High levels of supervision and contract support across all locations

- Ongoing support and training for staff as a minimum to BICSc Level 1

The contract being tendered is for three years in duration with the possibility of extending for a further two years depending on service deliverability. The contract will commence on 1.4.2018.

The contract is fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client expects that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.

Further information is provided in the procurement documents.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/university_college_birmingham
The closing date for receipt of the Selection Questionnaire is 22.9.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

University College Birmingham
Summer Row
Birmingham
B3 1JB
England

Email

pqq@litmuspartnership.co.uk

Website

www.ucb.ac.uk/