Published date: 18 June 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 23 March 2018

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

RG29 1NA

Value of contract

£429,500

Procurement reference

2019/S 109-266144

Published date

18 June 2019

Closing date

23 March 2018

Contract start date

23 July 2018

Contract end date

22 July 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful supplier will be required to provide cleaning services for Robert May's School.

Robert May's School is an oversubscribed secondary academy in Odiham, Hampshire. The school is proud of its heritage, and has been serving the local community since 1694, when Robert May, a local Mercer, bequeathed the sum of 600 GBP of Lawful English Money to be paid for the maintenance of a Free-School in the Town of Odiham.

There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do. Examination results are always high, well above national averages. Most Year 11 students go on to well-known sixth-form colleges, and from there to distinguish themselves in universities and colleges.

The school has 1229 students currently on roll and 170 teaching and support staff. Due to demographic pressures from local residential growth, the academy is increasing its Admission numbers from Sept 2019 over a period of 4 years which will give projected student numbers of 1350 by 2023 thereby increasing capacity for 1 additional form of entry.

To accommodate the planned increase in student numbers, a new school building will require cleaning from September 2018. This building will include a relocated reception and library, as well as 4 new classrooms and student toilets. The existing Library and other areas adjacent to the Dining Hall are scheduled for redevelopment enabling a larger Dining Hall and 2 additional science classrooms, to be completed by mid October 2018.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1229 students on roll and 170 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of students tastes and dietary requirements. The Client would wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 23.7.2018 to July 2021, with an option by the Client to extend to July 2023. The contract will operate as a guaranteed performance contract, with the successful supplier offering the client a guaranteed cost per annum for the provision of cleaning services.

The academic year is based on a calendar of 195 days. 4 days are to be used for staff professional development which means that school will be open to receive students for the legal minimum of 191 days.

Further information is provided in the SQ Document.

More information

Previous notice about this procurement

Robert May's School ~ Tender for Cleaning Services

  • Opportunity
  • Published 20 February 2018

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/robert_mays_school

The closing date for receipt of the Selection Questionnaire is 23.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

22 July 2018

Contract start date

23 July 2018

Contract end date

22 July 2023

Total value of contract

£308,292.51

This contract was awarded to 1 supplier.

YBC Cleaning Services

Address

Aldershot
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Robert May's School
West Street
Odiham
RG29 1NA
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.rmays.hants.sch.uk