Published date: 21 October 2024
Last edited date: 21 October 2024
This notice was replaced on 14 March 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 14 March 2025)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
South West
Value of contract
£888,203
Procurement reference
tender_370864/1417338
Published date
21 October 2024
Closing date
31 October 2024
Closing time
12am
Contract start date
1 November 2024
Contract end date
31 March 2026
Contract type
Service contract
Procedure type
Negotiated procedure without prior publication (above threshold)
The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The Specialist EOD&S, Exploitation and Countermeasures Project Team, part of the United Kingdom Ministry of Defence (The Authority) intends to award a 17 Month contract to Roke Manor Research Limited for a new contract for the support of Detector Special Purpose (DSP) No. 34 (DSP34 In-Service Support Contract) with an estimated value of £888,203.00 (ex VAT).
The DSP34 System is part of the Infrastructure Search detection suite. It allows Through Barrier Detection (TBD). DSP34 was developed under a partnership between Dstl, and Roke Manor Research Limited in 2014. DSP34 is only used by UK Armed Forces and is not In-Service with any other NATO Country. DSP34 works using a high-end transmitter as it's radiation source for the detector. It is a bespoke equipment with risk of radiation exposure to maintainers and users if incorrectly maintained and supported.
The previous contract expired in June 2021 and therefore a new maintenance, support, and repairs contract is required to continue servicing the detectors. The contract will be required until 31 March 2026. Roke Manor Research Ltd have been involved with DSP34 since 2014 contract (SPSCM/00863) to take the Dstl Concept Demonstrator and develop it to Technical Readiness Level 9 and on to manufacture and into Service.
Only Roke Manor Research Limited have the necessary expertise, knowledge, and experience to Service, Maintain and Repair DSP34. A Safe System of work is critical for DSP34 with its radiation transmission, which is subject to periodic Hazardous Effects of Radiation to Ordnance (HERO) assessments for its safety working conditions. They are the only Suitably Qualified and Experienced Person (SQEP) Contractor that can safely maintain and calibrate the system to ensure it is safe to use for its Users, as outlined in the Single Source Justification. At present certain spares and parts within DSP34 are 3D printed. Only Roke Manor Research Ltd possess the blueprints, knowledge, and programming to allow these to be reprinted to the correct specification.
The Authority does not hold a Manufacturers Data Pack (MDP) for DSP34 which means that a third party would be required to reverse engineer the equipment. This is not a viable option as the Authority cannot provide another Contractor with a Safe System of Work around the Gamma radiation source to protect either themselves or Users of the equipment. A Safe Systems of Work are the procedures according to which work must be carried out where hazards cannot be eliminated, and some risk still exists.
It is considered that this contract can be awarded to Roke Manor Research Limited using the negotiated procedure without prior publication of a contract notice pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 for technical reasons.
About the buyer
Address
MoD Abbeywood
Bristol
BS34 8JH
England
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