Published date: 7 December 2016
This notice was replaced on 19 September 2017
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 19 September 2017)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment - 50200000
Location of contract
CB3 0ET
Value of contract
£3,000,000
Procurement reference
UK SBS PR16214/3
Published date
7 December 2016
Closing date
13 January 2017
Contract start date
31 March 2017
Contract end date
30 March 2022
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
THE CLOSING DATE FOR THIS TENDER IS 13TH JANUARY 2017, PLEASE DO NOT APPLY DIRECT TO THE BUYER.
This procurement is for the purchase of the Service & Maintenance Contract for the British Antarctic Survey's Twin Otter Aircraft. The Contract duration shall be for a period of 5 years, with review periods at Years 1 and 3 from the commencement of the Contract.
The four DHC6-300 aircraft are registered in the Falkland Islands. The oversight of maintenance is by Air Safety Support International (a wholly owned subsidiary of UK Civil Aviation Authority). The regulatory framework for Maintenance Organisations is the Overseas Territories Aviation Requirements (OTAR 145).
All four aircraft have an STC for operations at 14,000lb. In the Antarctic and Arctic they are operated on wheel/skis. Two of the platforms are heavily modified to undertake airborne science missions.
The contract is both for heavy maintenance at the contractors home maintenance facility and line maintenance when the aircraft are deployed.
The aircraft are deployed to the Antarctic in October. It is expected that up to 4 licensed engineers will support the aircraft depending on the field programme and deployments. They undertake support of both the UK and international science programmes from the research station at Rothera. The facilities at Rothera include a Hangar and workshop facility. The support includes Halley Station and field work is conducted across the whole Continent. An engineer will sometimes be deployed with the aircraft, dependant on location and duration of the deployment, and need to be stationed at remote field camps. The deployment of the four aircraft to the Antarctic is for approximately 6 months with a return to the home maintenance facility in March for heavy maintenance.
Whilst undertaking heavy maintenance the contractor will often be requested to incorporate modifications in support of operation equipment upgrades but also science requirements.
One Twin Otter is required in the period April to September for science in UK and Europe. Additionally, an aircraft is required to be ready to support medical evacuations from Antarctica during the maintenance period. Accurate scheduling and completion of the maintenance is critical to allow this support while undergoing maintenance, repair or modifications.
More information
Additional text
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UK Shared Business Services eSourcing
As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.
Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email.
Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.
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For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503
Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.
About the buyer
Contact name
Belinda Field, UK Shared Business Services
Address
North Star House
North Star Avenue
Swindon
SN2 1FF
England
Website
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