Published date: 7 July 2023
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Event services - 79952000
Education and training services - 80000000
Location of contract
Any region
Value of contract
£200,000
Procurement reference
CF-0102200D8d000003VQwdEAG
Published date
7 July 2023
Closing date
7 August 2023
Closing time
12pm
Contract start date
4 September 2023
Contract end date
31 March 2025
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract.
1. Work with Cefas to understand the objectives and principles of the relevant programme of work for which the facilitation is required.
2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes.
3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers.
4. Workshops made available via an event platform/website, which the Tenderer must host and manage.
5. Comply to UK accessibility and local accessibility laws.
6. Provide virtual and in-person options for attendance.
7. Liaise with stakeholders to manage attendance by delegates.
8. Support management of stakeholder attendance.
9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compéring of the workshops.
10. Be involved in venue selection.
11. Ensuring conference facilities are set-up for the workshop appropriately and managed throughout.
12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts.
Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes.
Cefas estimates costs of £70-£100k for provision of services for the 3 confirmed workshops.
PLEASE NOTE - beyond these current requirements, Cefas is unable to guarantee that there will be additional work under the Contract.
To view this opportunity please go to https://defra-family.force.com/s/Welcome
You will need to log in or create a new supplier account. The opportunity can then be found searching 'C19942 CEFAS23-83 ITT for services for overseas scientific workshop facilitation' via the find opportunities function.
About the buyer
Contact name
Holly Power
Address
Pakefield Road
Lowestoft
NR33 0HT
United Kingdom
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Closing: 7 August 2023, 12pm
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