Published date: 26 October 2018

Closed early engagement

Closing date: 16 November 2018

Contract summary


  • Office machinery, equipment and supplies except computers, printers and furniture - 30100000

  • Software package and information systems - 48000000

  • Systems and technical consultancy services - 72220000

Location of contract

Any region

Procurement reference

Government Print Project (GovPrint Project)

Published date

26 October 2018

Closing date

16 November 2018

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Crown Commercial Service (CCS) and Government Digital Service (GDS) are making an approach to the market in order to discuss and identify potential software solutions to deliver a cloud based managed print solution supporting a Software as a Service (SaaS)
delivery model to Central Government. The requirement is for a software solution only supporting a SaaS delivery model; it does not include the provision of hardware and will not impact any live CCS commercial agreement.

Project background GDS has been evaluating the requirement for general office (i.e. distributed fleet of printers and multi-functional devices) cloud printing across a range of central government departments and public bodies. This research has identified a number of common requirements across multiple organisations.
Government departments want to:

- Move to a consumption-based model for managed print services

- Adopt a cloud first approach to delivering managed print services

- Provide managed print services across multiple locations including shared office locations or locations managed by other departments

- Provide managed print services to mobile workers and staff that work in multiple locations including shared office locations

- Provide a secure managed print service.

In addition to the above requirements there are an increasing number of buildings that host multiple government organisations and it is UK Government policy to implement more printing in shared locations. How to access further details of the project, research completed and how to register to participate in market engagement/RFI please see attachment: Additional Information

More information


Additional text

GDS together with CCS wish to engage with the market to share the GovPrint Concept Design and provide an opportunity for interested parties to provide feedback and comments.
There are 3 stages of market engagement:
Stage 1 - a webinar on 07/11/2018
Stage 2 - 1 to 1 meetings with CCS and GDS w/c 26/11/18 and 03/12/18
Stage 3 - Formal feedback from suppliers
Full details of the RFI and market engagement can be found at
To register your interest is taking part in this market engagement please email stating the following information:
1. Name
2. Organisation
3. Job title and role within organisation
4. Confirm 'Yes' or 'No' to your details being added to the CCS Salesforce contact database in
line with GDPR requirements.
The closing date for registration for stage 1 is 31/10/18 and stage 2 is 16/11/18.
The closing date is indicative and states only for the purpose of RFI publication Further information can be found in the below link and attachment.

About the buyer

Contact name

Crown Commercial Service


9th Floor Capital Building
Old Hall Street
L3 9PP