Published date: 23 August 2019

Last edited date: 23 August 2019

Closed early engagement


Closing date: 30 August 2019

Contract summary

Industry

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

Any region

Procurement reference

LGSS001-DN431262-78464269

Published date

23 August 2019

Closing date

30 August 2019

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

LGSS, representing its constituent partner authorities Cambridgeshire County Council, Milton Keynes Council, and Northamptonshire County Council is seeking to appoint a suitably experienced provider of supplier of statement reconciliation services, to complement existing systems and processes. The supplier is expected to provide the following:

1. A comprehensive service for the periodic or continuous reconciliation of supplier statements, with the objective of ensuring accurate supplier (accounts payable) ledgers
2. While suppliers may offer a number of service configuration models (SaaS, on premise, managed service), they would be required to include fully managed service options as a minimum
3. The service should encompass up to date and efficient software technology for rapid automated reconciliation
4. The provider should be able to accept supplier statements in any common format including pdf, excel csv file formats. Scanning of paper statements should be accommodated
5. The provider should be able to accept accounts payable ledger data in commonly used ERP formats
6. The provider should be able to supply reconciliation reports and management information in the format and frequency required by the Authorities
7. Customer service support to be available during normal office hours.
8. The solution should be able to incorporate data sets such as rejected invoices which would come from either an OCR solution or via spreadsheets

This is an opportunity to express interest in the contract. If you are interested and have the capabilities to deliver this contract please provide answers to the following questions by email to contracts@milton-keynes.gov.uk no later than 6th September 2019:

1. If you have an off the shelf pricing table/ schedule, please include this with your expression of interest
2. Please let us know what experience you have with local authorities
3. Please provide an indication of the time to mobilise a contract.

More information

Previous notice about this procurement

Statement reconciliation software and services

  • Early engagement
  • Published 22 August 2019, last edited 22 August 2019

About the buyer

Address

One Angel Square
Northampton
NN1 1ED
England

Telephone

+44 0

Email

contracts@milton-keynes.gov.uk

Website

https://www.lgss.co.uk/about/