Published date: 13 January 2025
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Travel management services - 63516000
Location of contract
South East
Value of contract
£24,000,000 to £42,000,000
Procurement reference
2023UoS-1138
Published date
13 January 2025
Closing date
24 February 2025
Closing time
12pm
Contract start date
1 October 2025
Contract end date
30 September 2029
Contract type
Service contract
Procedure type
Other: Open Procedure not subject to Public Contract Regulations
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The University requires a Travel Management Company (TMC) that is able to facilitate the travel booking needs for a large and diverse range of stakeholders, including but not limited to Air Travel, Rail Travel and Accommodation Booking, for Domestic and International travel requirements.
The University requires a TMC with the provision to provide these services both online through a booking platform and smartphone based app, and offline through a UK based call-centre type model.
The University has used the services of a TMC since October 2017. As the current TMC contract is ending in October 2025, the University is now seeking to re-contract for this service for up to a further 7 years.
The contract will be effective upon signing.
The estimated value of the contract is between £24,000,000.00 and £42,000,000.00 excluding VAT. This will be the maximum contract value for the full contract period including any extension periods.
The University is conducting this procurement using a single-stage procedure for the purpose of procuring the services described in the Specification. The University proposes to enter into a Contract for up to 7-years and 4-months with the successful Supplier.
PLEASE NOTE: The University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 (PCR 2015) and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law.
Where the University advertises contracts, through any public sector tender portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation.
For the purpose of procuring the services described, the University is acting in accordance with its internal Financial Regulations and the procured detailed in the Invitation to Tender document set.
How to obtain Tender Documents:
Website: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab.
Once in the tender there are five tabs - 'Tenders', 'ITT', 'Correspondence', 'Clarifications' and 'History'.
Select the 2nd tab ('ITT') where you will find useful information under 'Tender Details'.
Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view and download the documents.
Please download all the documents and read very carefully.
The return documents Tenderers must submit with their tender response are:
File 6: Compliance and Selection Requirements
File 7: Qualitative Response Requirements
File 8: Commercial Response Requirements
File 9: Additional Response Requirements
Please note you are required to 'Opt In' before you can access the full tender document set.
About the buyer
Contact name
Morgan Hughes
Address
HIGHFIELD CAMPUS
UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
England
Telephone
02380 595000
Website
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Closing: 24 February 2025, 12pm
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