Published date: 31 July 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
Industry specific software package - 48100000
Facilities management software package and software package suite - 48420000
Facilities management software package - 48421000
Software package suites - 48422000
Location of contract
Any region
Value of contract
£4,080,000
Procurement reference
20240731180746-72814
Published date
31 July 2024
Closing date
3 September 2024
Closing time
12pm
Contract start date
16 December 2024
Contract end date
15 December 2027
Contract type
Supply contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors.
The overall requirements for the CMMS are to have a tool in which:
Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders.
Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies
Maintenance Projects and associated work orders.
Manage the performance of Planned and Reactive work against SLA / KPI's
Workflows and authorisations .
Customer self-service portal, to raise and track tickets raised and request for services.
Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders.
Full enterprise Asset Management, managing assets through the whole asset lifecycle.
Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets.
Asset compliance showing all the regulatory compliance in a building or asset group.
Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed.
Audits and Inspections against locations, asset groups and jobs completed.
Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's.
Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order.
Contract Management details, templates and performance criteria.
Lease Management to hold lease details, manage onboarding process, inspections and complaints.
Reporting across all application functions, standard and user created reports and dashboards.
Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI.
System access via mobile devices, with the ability to work offline.
The requirements will include but not be limited to mobilisation, training , integration and on-going service support.
Value includes VAT and includes all extensions, mobilisation and inflationary increases.
More information
Links
About the buyer
Contact name
Guy Wells
Address
Culham Campus
Abingdon
OX14 3DB
ENG
Telephone
+44 0123546
Website
www.gov.uk/government/organisations/uk-atomic-energy-authority
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Closing: 3 September 2024, 12pm
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