Published date: 7 March 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 March 2024, 12pm

Contract summary

Industry

  • Lighting equipment and electric lamps - 31500000

  • Christmas tree - 39298910

  • Street-lighting maintenance services - 50232100

Location of contract

BS23

Value of contract

£40,000

Procurement reference

SP/ChristmasLights/March2024

Published date

7 March 2024

Closing date

22 March 2024

Closing time

12pm

Contract start date

2 July 2024

Contract end date

1 July 2027

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Weston-super-Mare Town Council (WSMTC) is seeking EOI from suitably experienced and qualified companies for the design and provision of Christmas Lighting for WSMTC. The successful applicant will be expected to supply, erect, take down, store and maintain the lighting. The contractor will need to have proven and demonstrated experience in similar projects and the resources to undertake the various elements of the contract which include client liaison, supply and installation of Christmas lighting.
Companies from whom WSMTC procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by WSMTC in July 2020, WSMTC is committed to working with Contractors who pay the Real Living Wage (RLW) to their employees.
Companies from whom WSMTC procure goods and services must be able to demonstrate an excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by WSMTC.
WSMTC will evaluate the Expression of Interest submissions received, and shortlist qualifying companies to invite tenders for the project. Registration of interest does not imply inclusion on the tender list. Tender documents will be distributed March 2024. Installation would need to be ready for the Christmas season 2024.

The evaluation will be in accordance with the following criteria, a fail under the Health and Safety criteria will automatically result in exclusion from the tender list.

An aggregate of 4 or more fails will automatically result in exclusion from the tender list.

-Proven experience in the supply and installation of Christmas lighting in urban areas
-Financial capability
-Proven experience working for local authority/town council clients
-Evidence of an excellent Health & Safety Record (no enforcement action under current legislation)
-Confirmation that employees are paid RLW.
-Resources and availability to tender and install displays by a date to be specified upon contract award July 2024.

Interested parties are asked to submit EOI to include their:
• Company name, address, contact name and registration number
• Company bankers name and account number
• Details of any enforcement action under Health & Safety Legislation
• Brief details of two recent (within last 36 months) similar projects undertaken by the company
• Confirmation that the company pays RLW.
• Confirmation that the company will be able to submit a tender and should they be successful, installation would need to be ready for the Christmas season 2024. A date to be specified upon contract award July 2024.

EOI should be sent by 12 noon on Friday 22nd March 2024 to:

Email: development@wsm-tc.gov.uk

More information

Attachments

About the buyer

Contact name

Sarah Pearse

Address

Grove House
Grove Park
Weston-super-Mare
BS23 2QJ
England

Telephone

01934632567

Email

development@wsm-tc.gov.uk