Published date: 30 May 2024
This notice was replaced on 17 December 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 17 December 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
Software programming and consultancy services - 72200000
Location of contract
SO17 1BJ
Value of contract
£500,000 to £1,300,000
Procurement reference
2024UoS-1255
Published date
30 May 2024
Closing date
1 July 2024
Closing time
12pm
Contract start date
19 August 2024
Contract end date
31 July 2031
Contract type
Supply contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
As part of the University's digital transformation programme, we seek to procure an upgrade/replacement for the current student app that will provide users with enhanced features, performance and user experience.
The use of the term 'SuperApp' represents a working title and is indicative of our ambition; that the new MySouthampton app should be best-in-class, creating a compelling user experience with features and content to rival the best University student apps currently available. High availability and performance are considered crucial for adoption of the app, and for it to become an indispensable tool for students at the University.
The University is tendering to secure a partner to design, implement and support a student information application.
This procurement process is being conducted as an Open Procedure.
The University proposes to enter into a Contract for seven (7) years - this will comprise of an initial contract period of 4 years with an option to extend by a further three twelve (12) month periods.
The estimated total value of this contract will be between £500,000 and £1,300,000 GBP (excluding VAT).
All figures stated cover the full contract term, to support the University if it takes the options to extend past the initial term and is provided as a range, the final figure is dependent on the level of design and customisation required to meet the University's requirements.
More information
Additional text
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E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/Home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
About the buyer
Contact name
Emma Raddon
Address
UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
United Kingdom
Telephone
+442380595000
Website
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