Published date: 22 November 2016

This notice was replaced on 31 May 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 31 May 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

NP25 3YT

Value of contract

£675,000

Procurement reference

2016/S 224-408342

Published date

22 November 2016

Closing date

16 December 2016

Contract start date

1 April 2017

Contract end date

31 March 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide caretaking and cleaning services for the Monmouth Cluster, which encompasses Monmouth Comprehensive School and four Primary Schools.

The contract will commence on 1.4.2017 for a period of three years.

This contract will be fixed price in nature with the successful contractor also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision and levels of caretaking provision.

We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The scope of the contract covers all caretaking and cleaning provision within the School.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within Monmouth Comprehensive School on the contract performance.

The projected cost of the caretaking and cleaning provision is circa 225 000 GBP per annum.

Along with Monmouth Comprehensive School, the following four primary schools are part of this tender process:

- Osbaston Primary School.

- Raglan Primary School.

- Cross Ash Primary School.

- Trellech Primary School.

The scope of services would be the same as for Monmouth Comprehensive School, however on a smaller scale.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/monmouth_comprehensive_school_and_cluster

The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Monmouth Comprehensive School
Old Dixton Road
Monmouth
NP25 3YT
England

Email

pqq@litmuspartnership.co.uk

Website

http://monmouthcomprehensive.org.uk/