Published date: 13 November 2018
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Database software package - 48611000
Database-management system - 48612000
Electronic data management (EDM) - 48613000
Location of contract
South East
Value of contract
£350,000 to £700,000
Procurement reference
18/PROF/51
Published date
13 November 2018
Closing date
14 December 2018
Contract start date
15 April 2019
Contract end date
13 April 2029
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The University of Southampton is seeking a fully hosted (Software As A Service (SAAS)) Clinical IT System which is not reliant on integration with separate patient administration, appointment booking and stock control systems. It must also have the capability of managing lifelong care for patients within the auditory implant service. Due to the ongoing support requirements of patients, the current database, which has in excess of 2800records, is to be migrated from the existing database to the new system and this process must be managed by the Service Provider as part of their implementation.
Due to the specialist nature of this requirement, the University is looking for Potential Suppliers who have experience of providing COTS (commercial off the shelf) extensible IT systems to support clinics, providing out-patient services to the NHS which is not reliant on integration with a separate patient administration system. The USAIS preferred approach is to have, as far as possible, the Service Provider configure, rather than customise, their COTS IT system to meet USAIS requirements. Some custom development may also be required in order to meet the requirements which are unique to the context of the auditory implant service.
The IT system needs to be extensible to allow it to adapt to deliver new integrated care pathways and to support new types of clinical test. Please note numerous types of clinical test exist in the current system. Patients currently no access to the current IT system. USAIS strategy is to utilise the new IT system to improve the online offering to patients on communicating with the service, ordering spares, managing appointments and accessing reports and test results.
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address.
Tenders or requests to participate must be submitted to the abovementioned address.
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
More information
Additional text
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This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/universityofsouthampton.
If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents.
Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in section IV.3.1 of this notice. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).
To submit your return, please follow the instructions below:
1. Log In
2. My Tenders
3. View Tender Details
4. View Documents
5. Browse and Upload each part of your return (or Zip File)
6. Once ALL your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return -.
You are only permitted to submit once.
Due to the nature of this requirement it was not deemed suitable to be split into lots.
In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
About the buyer
Contact name
Catherine Goddard
Address
University Road
SOUTHAMPTON
SO171BJ
England
Telephone
023 80598450
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Closing: 14 December 2018
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