Published date: 7 August 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 29 September 2025, 12pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

ox172lr

Value of contract

£75,000

Procurement reference

Grass Cutting Contract 2026-28

Published date

7 August 2025

Closing date

29 September 2025

Closing time

12pm

Contract start date

1 March 2026

Contract end date

31 October 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Middleton Cheney Parish Council cuts grass seasonally on open spaces and verges including strimming, blowing, shrub maintenance and weed control.

The work comprises of maintaining grass on amenity spaces managed by the Council including play areas, a village green and a cemetery, together with local authority verges.

The height of cut to be appropriate for the use of each space and as agreed with the Officer. To also include strimming around grave markers, head stones, play equipment, outside furniture, path edges, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces as well as footpaths and seating areas by sweeping or blower. Although a specific number of cuts has been set for the tender these may be varied according to seasonal grass growth and by agreement with the Officer Only.

Site Details
Middleton Cheney Cemetery, which requires weekly grass cutting and strimming undertaken with the due care and respect that a site of this nature requires.
Stanwell Park and Astrop play area - a large sized traditional children's and family play park, containing open spaces and play equipment as well as seating areas. This excludes the playing fields at Astrop road.

Village Main Green - a large rectangle of grass and grass verge on the Main Road in the lower part of the village.

Several smaller green spaces on Main Road, The Washle, Bull Baulk and Stanwell. These do not contain any equipment other than benches.

Roadside verges.

Before tendering the Contractor is advised, at his/her own discretion, to visit the sites to satisfy themselves as to the full extent of the Contract Specification. No claims arising from failure to do so will be accepted. An accompanied tour of the zones will be available if booked in advance with the Clerk, or the Contractor is welcome to view the zones independently at any time in advance.

The contractor will use their professional discretion and all information available to them to liaise with the Council where alterations to the schedule may be needed, e.g. in times of drought. Maintenance of footpaths should be considered ad hoc, to include at least one yearly weed spraying and one separate strim.

The contract term is 3 years and covers the satisfactory completion of the works outlined in this document. The award of the contract is dependent on evidence of appropriate public liability insurance, professional qualifications and policies. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the Clerk and Council as they arise.

Completed and signed copies of the Tender Form and Declaration & Company Details Form should be received at the Middleton Cheney Parish Council offices by MONDAY 29th SEPTEMBER 2025 at the latest.
Please submit confidential tenders by post or email, marked "Middleton Cheney Parish Council - Green Spaces Contract Tender 2026-2028".

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Pip Davis

Address

Main Road
Middleton Cheney
BANBURY
OX172LR
England

Telephone

01295713500

Email

clerk@middletoncheney.org.uk

Website

middletoncheney.org.uk