Published date: 8 March 2022
Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.
Contract summary
Industry
Access control system - 42961100
Location of contract
East of England
Value of contract
£560,000
Procurement reference
22017 Access Future
Published date
8 March 2022
Approach to market date
8 March 2022
Contract start date
1 April 2023
Contract end date
31 March 2031
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Cambridgeshire County Council (CCC) use an access control system to control and secure access to many of its buildings and car parks around Cambridgeshire.
All staff, temporary workers, contractors and colleagues from partner organisations carry an ID / access card at all times. The access card acts as ID, with a photo being displayed in most cases. In addition the card contains a Mifare 4K chip which allows it to interface to proximity card readers at the various sites. Then, via programming within a database on an access control software system, access at various, days, times and dates, to buildings or subsets of doors within is controlled.
CCC require a powerful access control system which will allow the control of access to a card holder, a group of card holders or a visitor to its buildings and car parks. The system must be capable of grouping control requirements for a single door, group of doors, a whole building or even a set of buildings.
Within that control, we must be able to limit access times to specific dates, days, hours and minutes, including the ability to override. The system must be able to report on a violation or attempted violation of set access parameters both live and from an historic database of records using powerful and flexible reporting tools.
The control system should have the ability to interface to video control and recording. It must be able to unlock and lock doors using a scheduler of commands and should also allow an operator to make immediate changes remotely.
The database for the access system must be able to run on a virtual server located in CCC's data centre. The system should back up its own database daily and should be tuned, fast and efficient. In addition the system should have three network attached client PCs from where administration and control of the database is carried out.
We also require the system to connect at one of the client PCs to a card printer so that our operators may print and encode access cards with no delay.
For our car parks, the barrier control must be able to run space counters and also anti-pass back
At door points around the buildings, we need to use either magnet locks (internal doors) or Abloy type mechanical locks. In addition, card readers, exit buttons and emergency break-glasses. The requirement to interface to power door openers for DDA is essential.
We require a 24/7 callout service with a dedicated helpdesk and an 8 hour max call out response.
CCC currently have a closed protocol system ("Symmetry"), however we shall entertain all solutions and offerings during this forthcoming tender process.
It is envisaged that this opportunity shall go live during the Summer of 2022, with an award scheduled by early 2023.
The opportunity will be advertised on contracts Finder, Find a Tender Service, and can be accessed at https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2 DN601203
More information
Spend profile
| Financial year | Budget |
|---|---|
| 2023/2024 | £70,000 |
About the buyer
Contact name
Jon Collyns
Address
New Shire Hall
Alconbury Weald
Huntingdon
PE28 4YE
England
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Approach to market date: 8 March 2022
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