Published date: 23 May 2024
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Other electrical installation work - 45317000
Repair and maintenance services - 50000000
Installation services (except software) - 51000000
Location of contract
SG141HR
Value of contract
£0 to £60,000
Procurement reference
FestiveLights24
Published date
23 May 2024
Closing date
13 June 2024
Closing time
10am
Contract start date
1 August 2024
Contract end date
31 July 2027
Contract type
Works
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Service delivery:
- Secure and appropriate storage of all HTC Festive Lights assets when not in use
- Installation and removal of lighting
- Structural testing including pull testing
- Electrical Testing including testing of lighting and power supply locations
- Carrying out of any repairs and maintenance of infrastructure and power supplies as necessary
- Provision of all necessary paperwork including but not limited to insurances, risk assessments, method statements
- Provision of assistance and all relevant paperwork to secure a Festive Lighting Licence with Hertfordshire County Council
- Year-round maintenance of HTC Festive Lights assets
- 24-hour contact for urgent repairs and emergencies
- Emergency call out time within a 4-hour period of notification
- Attendance at the annual festive light switch on which takes place on Friday 22 November 2024, Friday 28 November 2025, Friday 27 November 2026
Asset list and installation requirements: Provided on request
Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, Risk Assessments, Method Statements, etc. The Town Council operates within strict parameters set by Hertfordshire County Council Highway Authority and their contractor Ringway and would expect tenderers to show their awareness of these requirements and their ability to comply.
The successful contractor will need to take into consideration yearly structural testing is required throughout the town.
Evidence of suitable, secure storage of the Festive Lights when they are not in use will be essential to the successful bid.
In case of any issues with any of the lights during the Festive period we would expect contractors to provide a 24 hour call out service. Attendance on the scene is expected within 4 hours for any emergencies.
Tender documentation should include a full breakdown of charges including emergency call out fees.
Tender documentation should include a statement regarding the environmental sustainability commitments of your company in relation to this contract.
Tender document should evidence that the company is both HERS and CFA registered and guarantee that ALL engineers are skilled in their job roles and have the right equipment and tools to work safely.
The Town Council will require references. Please supply full contact details of at least one relevant authority where you have undertaken this work previously. Your returned tender document must be returned by 10am, 13th June 2024 via email to: steve.catherall@hertford.gov.uk
About the buyer
Contact name
Steve Catherall
Address
The Castle
Hertford
SG14 1HR
United Kingdom
Telephone
01992552885
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Closing: 13 June 2024, 10am
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