Published date: 5 June 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 22 April 2025, 2pm

Contract summary

Industry

  • Audio-visual equipment - 32321200

  • Repair and maintenance services of audio-visual and optical equipment - 50340000

Location of contract

SO23 9NR

Value of contract

£1,750,000 to £2,250,000

Procurement reference

IT-5-25933-CS25933 - AWARD

Published date

5 June 2025

Closing date

22 April 2025

Closing time

2pm

Contract start date

2 June 2025

Contract end date

1 June 2029

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Supply and Maintenance of Audio Visual Solutions.

The Framework will commence on 02 June 2025 and will be for a period of 4 years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Tuesday 01 April 2025.

How to obtain the Tender Documents
The Tender documents can be accessed when logged into In-Tend by selecting `Tenders` then `Current` and 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs - 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents.

Please download all the documents and read very carefully.

Opting In and Opting Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.

PLEASE NOTE you are required to 'Opt In' to view & complete the Questionnaire for this project.

The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.

Further Guidance
In addition, guidance on how to participate in a tender - download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons.

Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

Award information

Awarded date

5 June 2025

Contract start date

2 June 2025

Contract end date

1 June 2029

Total value of contract

£174,511.98

This contract was awarded to 15 suppliers.

2CL Communications Ltd.

Address

Unit C, Woodside Trade Centre, Parham Drive, Eastleigh, Hampshire, United Kingdom, SO50 4NU

Reference

None

Akhter Computers Limited

Address

1-3 Marshgate Business Centre, Harlow Business Park, Parkway, Harlow, Essex, United Kingdom, CM19 5QP

Reference

None

Avoira Limited

Address

Pennine House, Salford Street, Bury, Lancashire, United Kingdom, BL9 6YA

Reference

None

edding (UK) Ltd

Address

Unit 4 Merlin Centre, Acrewood Way, St Albans, Hertfordshire, United Kingdom, AL4 0JY

Reference

None

Harp Visual Communications

Address

C4 Segensworth Business Centre, Segensworth, Portsmouth, Hampshire, United Kingdom, PO15 5RQ

Reference

None

Hugh Symons Audio Visual Ltd

Address

Unit 12, 16 Alder Hills, Poole , Dorsete, United Kingdom, BH10 5AG

Reference

None

Involve Visual Collaboration Ltd

Address

Martin Dawes House, Europa Boulevard, Europa Boulevard, Warrington, Cheshire, United Kingdom, WA5 7WH

Reference

None

Kicktek Ltd

Address

1 The Galloway Centre, Express Way, newbury, Berkshire, United Kingdom, RG145TL

Reference

None

Pacific Computers Ltd

Address

Mariana House, 300 Cedarwood, Chineham Business Park, Basingstoke, - Select One -, United Kingdom, RG24 8WD

Reference

None

Proactive AV

Address

Proactive AV, Unit 4-5, Greenewable Park, Offord Cluny, Cambridgeshire, United Kingdom, PE19 5ZA

Reference

None

Roche Audio Visual Limited

Address

Ainleys Industrial Estate, Elland, Elland, West Yorkshire, United Kingdom, HX5 9JP

Reference

None

Snelling Business Systems

Address

Unit 23 Chestnut Drive, Wymondham Business Park, Wymondham, Norfolk, United Kingdom, nr18 9sb

Reference

None

Strive AV Ltd

Address

Unit 4C, Birches Industrial Estate, Felbridge, Felbridge, East Grinstead, West Sussex, United Kingdom, RH191XZ

Reference

None

TDC AV

Address

Valley House, Whiting Street, Sheffield, Choose County, United Kingdom, S8 9QR

Reference

None

TEXET SALES LIMITED

Address

Warwick Wing, 5th Floor, City Point, , 701 Chester Road, Stretford,, Manchester, United Kingdom, M32 0RW

Reference

None

About the buyer

Contact name

Strategic Procurement (Main)

Address

Bar End Road
Winchester
Hampshire
SO23 9NR
United Kingdom

Telephone

0370 779 1100

Email

strategic.procurement@hants.gov.uk