Published date: 18 August 2020
This notice was replaced on 6 January 2021
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 6 January 2021)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Postal services related to newspapers and periodicals - 64111000
Location of contract
SW1A 2AH
Value of contract
£0
Procurement reference
tender_246031/879858
Published date
18 August 2020
Closing date
17 September 2020
Closing time
12pm
Contract start date
10 November 2020
Contract end date
9 November 2022
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Foreign, Commonwealth and Development Office requires a journals subscription agent to service multiple subscriptions to online and print journals. This is required to replace an existing contract set to expire on 30 November 2020. Journal licenses are required both for corporate access by staff across the whole office department, but also for use by departments, teams or individuals. Access licenses should be primarily online, but using print where appropriate. Billing mechanisms will be both to a central point and also by separate departmental customers where appropriate. The service is expected to deliver efficiencies by dealing with a single point of delivery as opposed to multiple publishers.
FCDO requires access to an online platform for subscription account management and management information as an integral part of the service. The Supplier is required to accurately process subscription orders quickly and where necessary in response to deadlines agreed with FCDO. The Supplier will also need to have a flexible approach, managing a variety of license terms and subscription periods and dates, especially whilst FCDO continues its transition to a unified department over the term of the contract. Access should be to the full text of journals. FCDO is currently considering its position on open access and therefore subscription requirements may change over time. FCDO places a premium on added value to the service through access to a dedicated account management team, who will be capable of advising FCDO on the best license models for a given title, securing value for money and offering current awareness of new publications, including setting up trial subscriptions. The Supplier is expected to work collaboratively with FCDO in building an effective relationship built on a strong understanding of the FCDO's business. The account management team will be responsive to our service requests, capable of quickly resolving problems and act proactively as our agent to deliver the most appropriate and cost-effective subscription models in accordance with our stated needs.
FCDO currently uses IP Authentication for corporate access to journals, although this may be subject to change over the life of the contract. FCDO will look to engage with the Supplier to identify other methods of online access to corporate subscriptions, and the Supplier will be expected to engage in a flexible and collaborative way to ensure successful outcomes.
FCDO staff work in mobile and flexible ways, frequently on the move and in remote locations using mobile technology. The FCDO works as "One HMG Abroad" and works in close cooperation with other UK government departments including through joint operational units. The service will need to be supplied to staff with an FCDO email address both in the UK and overseas.
More information
Additional text
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For further information relating to this requirement, potential suppliers should access the Jaggaer portal (https://fco.bravosolution.co.uk/web/login.html) and search for project_4606 to gain access to the full ITT Package.
Potential suppliers who are not registered on the protal should register to gain access. Registration takes approximately 5 minutes and is free of charge.
About the buyer
Address
King Charles Street
London
SW1A 2AH
England
Website
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